Grants Officer

**Requisition ID**: req29363

**Job Title**:Grants Officer

**Sector**:Grants

**Employment Category**: Regular

**Employment Type**: Full-Time

**Open to Expatriates**: No

**Location**: Milan, Italy
- Program: Italy
- Duration: 12 months fixed term
- Reports To: Program Coordinator IRC Italy

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**Job Summary**

The Grants Officer works closely with the Program Coordinator, Program Manager, and other program staff to ensure the oversight of grants and partnerships management processes for IRC Italy, in line with IRC and donor regulations and requirements. The position supports donor reporting, business development, grant management / donor interface and compliance oversight for ongoing projects.

**Specific Duties and Responsibilities**:

- Lead on internal and external reporting with programs and finance, ensuring high-quality, well-written and timely reports meeting donor and IRC requirements. Maintain close collaboration with relevant program and support staff in preparation of donor reports.
- Ensure quality information management through regular maintenance of grant files, reporting calendars, timely submission and updating of internal IRC documentation and other grants management tracking tools (e.g. OTIS).
- Lead grant opening, review and closing meetings, including with IRC partners, to ensure that grants are implemented in compliance with the IRC and relevant donor regulations, and support strong financial and operational grant management
- Lead on ensuring compliance with IRC’s Partnerships Excellence for Equality and Results System (PEERS) requirements, including acting as main focal point for partners on administrative, contractual, and reporting issues.
- Support programs as needed with Monitoring and evaluation, including capture and documentation of lessons learnt
- Support programs to ensure that IRC grants are well-administered and implemented in compliance with the relevant donor regulations and IRC procedures.
- Maintain a broad and deep understanding of donor policies, regulations, and procedures and assist program technical leads and operations staff with understanding them.
- Contribute to and coordinate the development of high-quality proposals and concept papers for submission to donors including technical and financial offers
- Lead on budgeting as requested for new proposals in line with standard IRC budgeting practices, in close collaboration with relevant finance, supply chain and program staff
- Support program design for new business development opportunities with relevant program and field staff upon request.
- Develop and maintain effective working relationships with all departments, partners, organizations, and actors.

Other duties as assigned by the Program Coordinator.

**KEY WORKING RELATIONSHIPS**:

- Position Reports to IRC Italy Program Coordinator
- Required to work closely with the IRC Italy Program team as well as the regional support team (Finance, Supply Chain, HR) based in Belgrade
- Other internal collaboration with IRC HQ departments as needed including Resource and Acquisitions Management team, Finance, Communications etc.
- External collaboration with donors and implementing partners

**REQUIREMENTS**:

- Bachelor’s degree required in relevant field; Master’s degree or equivalent education preferred.
- Minimum 3 years of progressive professional experience in grant management, budgeting, compliance and / or program support with a non-profit/NGO
- Experience working with EU, Italian public / government, and private donors
- Knowledge of compliance requirements and experience in basic financial management for relevant donors preferred (e.g. DG HOME / JUST, private foundations, municipalities, national AMIF authority)
- Demonstrated ability to work, manage, and meet competing deadlines in a fast-paced and changing work environment
- Well organized with attention to detail.
- Excellent computer skills (Word, Excel, PowerPoint, Outlook)
- Fluency in Italian and English with strong writing skills
- Ability to carry out responsibilities independently with mínimal support
- Strong interest in supporting refugees and vulnerable populations
- Positive and professional attitude, including ability to work well in a team setting, comfortable in a multi-cultural environment and solution oriented.
- Flexibility to adapt to changing requirements

**Reporting Lines**

Positions directly reports to: Program Coordinator, IRC Italy

**WORK ENVIRONMENT**

Application:
**IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.**

**The IRC and IRC workers must adhere to the values and principles outlined in IRC Way Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploi