Real Estate Operations/executive Assistant

**Remote Real Estate Operations/excutive assistant**:
**Are you a systems-driven operations leader with real estate experience? Ready to work remotely with a fast-paced, high-volume investment team?**

**FL Home Buyers** is hiring a detail-oriented, proactive, and highly organized **Operations Manager (Freelance)** to oversee daily operations, streamline processes, manage financial reporting, and ensure consistent performance across our growing real estate portfolio.

This is a **remote, freelance** role with a **long-term opportunity** for growth and expanded responsibility. Ideal for someone who thrives on structure, accountability, and data-driven decision-making—not creative brainstorming or open-ended projects.

**Core Responsibilities**:
**Operations & Systems Management**:

- Create and monitor departmental **KPIs** via scorecards
- Lead weekly performance meetings; track team progress and address operational bottlenecks
- Develop, document, and refine **Standard Operating Procedures (SOPs)** and process maps
- Act as system admin for **REsimpli, DoorLoop, Google Workspace, and Twilio**:

- Manage software training, user access, and data integrity
- Oversee vendors and contractors: vetting, onboarding, payments, and issue resolution

**Financial Oversight & Reporting**:

- Ensure accurate entry and reconciliation of income and expenses in **DoorLoop**:

- Generate monthly and quarterly financial reports**:P&L, rent rolls, occupancy**:

- Analyze financial performance and flag issues or trends
- Assist with budgeting and insurance management

***:
**Rental Portfolio Management**:

- Oversee full leasing lifecycle: MLS listings, showings, lease execution, renewals
- Proactively track lease expirations and maintain high occupancy
- Manage **rent collection**, delinquency, and **eviction proceedings** if needed
- Coordinate and approve maintenance work and vendor dispatches
- Ensure compliance with housing regulations, including Section 8

**Transaction & Acquisition Coordination**:

- Monitor lead pipeline and acquisitions in **REsimpli**:

- Coordinate sales listings, showing schedules, and property marketing
- Liaise with title companies, attorneys, lenders, and partners to ensure smooth closings
- Draft and organize contracts, closing documents, and deal paperwork

**Executive Support**:

- Manage executive calendars, task priorities, and communication triage
- Draft reports, organize digital files, track expenses, and log rents
- Maintain structure and follow-up on company goals and deliverables

**Marketing & Brand Oversight**:

- Set strategy for marketing rental properties and wholesale deals
- Manage company **social media presence** via Buffer
- Support SEO and website updates (basic level)

**Qualifications**:

- 3-5+ years as an **Operations Manager**, **Executive Assistant**, or **Project Coordinator**:

- Strong background in **real estate operations** (leasing, transactions, acquisitions)
- Familiarity with **DoorLoop** is a strong plus; experience with **REsimpli** or similar CRMs is highly desirable
- Remote work experience with entrepreneurs or small teams

**Skills & Tools**:

- Proficiency in **Google Workspace** (Docs, Sheets, Calendar, Drive)
- Skilled in systems thinking, documentation, and accountability
- Strong written and verbal communication
- High-level attention to detail and process optimization

**Mindset & Traits**:

- Process-driven, organized, and accuracy-focused
- Comfortable enforcing structure and maintaining consistency
- Self-motivated and able to work independently with mínimal supervision
- Resourceful, calm under pressure, and solution-oriented

**Compensation & Work Structure**:

- **Compensation**: $7hr to $15hr
- Fully **remote** - work from anywhere
- Flexible schedule with structured deliverables and team check-ins
- Long-term, stable engagement with opportunity for growth

If you're a disciplined operations leader who thrives on organization, efficiency, and execution, we want to hear from you. Submit your resume and a short cover letter highlighting your real estate and operations experience.