Vacancy Notice V/ad/har/1/2025

**VACANCY NOTICE V/AD/HAR/1/2025**

The **European University Institute (EUI),**based in **Florence**,** Italy**
is organising a selection procedure based on qualifications and tests

to draw up a reserve list1 for the post of

**Education Programme Officer**

**in the Historical Archives of the European Union**
**(Temporary agent post, type 2b, AST032)**

The European University Institute (EUI) seeks an outstanding and highly motivated individual

to**run the education activities of the Historical Archives of the European Union for schools

**Who We Are**

The **European University Institute (EUI)** at a glance:
- **an international organisation**set up in 1972;
- a research university focusing exclusively on **post-**
**graduate, doctoral and post-doctoral studies,**
and** advanced research**;
- located in the hills overlooking the city of Florence,
Italy.

The Institute also hosts the Historical Archives of the
European Union.

**Our Unit**

The **Historical Archives of the European Union (HAEU)**
preserves and makes accessible for research the archives deposited
by EU institutions according to the thirty-year rule governing access
to archival material. It also collects and preserves private papers of
individuals, movements, and international organisations involved in
European integration. Additionally, it facilitates research on the
history of the European Union, promotes public interest in European

integration, and enhances transparency in the functioning of EU Institutions.

**Your Key Responsibilities**

1 The reserve list may be used to fill similar vacant future positions in other units of the European University
Institute. Cf. President’s decision No 15/2021of 27 April 2021 laying down a procedure for the use of reserve lists.
2 Cf. Annex II

1

The EUI is looking for an **Education Programme Officer** to run the education activities of
the Historical Archives of the European Union. They will organise civic European education
workshops on the HAEU’s archival memory, European Union and European integration for
primary, secondary, and high school classes, and teachers. The Education Programme Officer
will be responsible for developing content for the education programme, managing the
workshops, giving presentations, and organising the calendar of activities.

The main duties may include the following:
Level of Expertise

HAEU’s education programme for school students and teachers;
- Ensuring quality teaching and learning methods in the education programme of the

Archives.

Role in administrative processes
- Coordinating the daily activities and the work of the HAEU’s education programme;
- Liaising with education and school authorities and teachers in the planning of the HAEU’s
- activities;
- Preparing teaching programmes and course materials for the HAEU’s education
- programme;
- Maintaining the HAEU’s calendar for school activities, managing rooms and logistics for
- the school workshops on EUI premises;
- Selecting, analysing and presenting archival documents for education purposes.

Level of autonomy and accountability
- Working autonomously under the guidance of the HAEU Director;
- Being accountable for the work of trainees and external collaborators;
- Reporting directly to the HAEU Director.

Representation/ Communication
- Representing the HAEU internally and externally on matters relevant to the activities for

schools;
- Organising workshops and presenting the HAEU’s mission and its documentary heritage

to school students and teachers;
- Liaising internally with EUI staff and externally with schools and partner institutions in

Florence, regionally, nationally and in the EU member states;
- Drafting news articles on educational activities for the HAEU website.

Policy/ Strategy Making
- Contributing to the implementation and further development of the strategy of the

HAEU’s education programme;
- Contributing to the formulation of the HAEU’s multi-annual strategic objectives and its

annual work programme vis-à-vis the education programme through data analysis;
- Assessing the impact and reporting on the achievements of the education programme

through questionnaires and statistics.

2

Finance and procurement responsibility
- Requesting quotes and verifying commitments and payments;
- Liaising with suppliers of specialised teaching and learning materials for the education
- programme;
- Participating in the preparation of tenders and in evaluation committees in line with the

EUI’s procurement rules.

Budget management
- Preparing budget estimates for the education

programme of the HAEU.

Managing people/ Role in HR processes
- Coaching and supervising the work of external

collaborators and trainees;
- Taking part in EUI selection boards when required.

**Your Key Competencies**

All staff at the EUI share the following competencies:

- Ethics and integrity
- Working in a multicultural environment
- Accountability
- Delivering quality and results

Competencies specific to **role*