Project Coordinator

13 ore fa

Milano, Italia Novartis A tempo pieno

**Summary**:
The Project Coordinator provides administrative assistance to the CFO and Finance team and is independently responsible for managing (complex) administrative and organizational assignments. Responsible for supporting the finance governance structure and activities, including the annual meetings calendar, agenda preparation, time management, pre-reads, action plans, and follow-up.

Location: Milano, Italy Hybrid working
LI-Hybrid

This is a temporary position.

**About the Role**:
**Key Responsibilities**:

- Deals with complex administrative tasks, and organizational assignments independently (such as dealing with and replying to departmental leader correspondence, support leaders & departmental appointment, calendar management where agreed, deadline coordination for the department and database administration).
- Independent administrative and organizational assignments including creation and follow up on preparing meetings & presentations, scheduling event planning.
- Support leader in specific operational activities (such simple budget activities, timecard, organizational chart updates, creating purchase orders, checking invoices and expense claims
- Support functional communication and sharing platforms including co-ordination and management of communication and information sharing initiatives (including newsletter templates, regular updates etc.).
- Supports the team with setting up regular meetings, townhalls and face-to-face events. Deals with technical set-up of meetings. Organize the logistics, coordinate the agenda, speakers, content, and time management.
- Coordinates SharePoint from set-up to maintenance of contents. Provides input to improvement of the existing documented process.

**Role Requirements**:

- 5+ years of experience in a similar role (administrative responsibilities equaled with project management)
- Excellent communication skills and collaborative mindset
- Enthusiastic and very well organized, structured and with attention to detail
- Proactive mindset and ability to work independently
- Ability to navigate and interact with senior stakeholders
- Fluent in Italian and English

Novartis is committed to building an outstanding, inclusive work environment and diverse teams
representative of the patients and communities we serve.

Division

Finance

Business Unit

Universal Hierarchy Node

Location

Italy

Site

Milano

Company / Legal Entity

IT08 (FCRS = IT008) Novartis Farma S.p.A.

Functional Area

Facilities & Administration

Job Type

Full time

Employment Type

Temporary (Fixed Term)

Shift Work

No

Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.

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