People & Organization Administration Specialist (M/F/d) - Fixed Term

**Join the movement and find new inspiration.**

We have exciting opportunities for you as:
**People Organization Administration Specialist (M/F/D) - Fixed Term**

at Kia Italia in Milan, Italy

Kia is, together with its sister brand Hyundai, the fifth-largest automotive company in the world. Since its foundation in 1944, Kia has been a significant player in the booming automotive industry, not only in South Korea but worldwide. People drive KIA cars in about 180 countries.

At Kia, the best and brightest employees contribute their different perspectives and knowledge to innovative and creative mobility solutions. The company fully supports its workers through policies that outline clear goals that include a free and creative working environment. We offer all-out support to realize a creative corporate culture, one in which people can lead a happy work-life balance.

We are currently looking for a **People Organization Administration Specialist** to join our People Organization Department for a fixed term position. She/he will be dedicated to developing and maintaining high-quality administration processes, ensuring compliance with legal aspects, contributing to making Kia the best employer of choice both for its employees and for external talents.

**Your Mission**:

- People Administration Payroll: s/he will be in charge of assuring that payroll is administered in accordance with company processes and controls, and in compliance with current legislation, regulations, and other requirements. S/he will also provide consistent advice on a wide range of PO Administration and Payroll topics. S/he will partner with the external payroll provider and labor consultant to ensure monthly payroll elaboration and managing administrative requirements.
- Compensation Benefits: s/he will support the PO Director in making our employees become aware of and confident about our Kia Italia compensation and benefits policy. S/he will be involved in the annual merit cycle advising on administrative and payroll issues and will be in charge of processing the approved salary changes and promotions, variable and bonus payments on Payroll and SAP systems. S/he will administer and support employees with the Welfare program and platform. S/he will be involved in the review and development of the payroll and benefits processes to ensure it continues to meet business needs.
- Budget Labor cost: as part of the team, s/he will contribute to the management of the PO Budget, monitoring expenses, and performing regular detailed checks, to identify and manage any variances against the plan. S/he initiates the approval process in the system, processes, and monitors payments. Liaises on a regular basis with Finance Department. S/he contributes to the annual Workforce planning and Business plan drafting. S/he will monitor the labor cost and the discrepancies.
- HRIS management: S/he will oversee creating, maintaining and deleting employee data and of supporting employees in the daily use of HRIS.
- Reporting: s/he will elaborate regular PO reporting with the support of specific tools (i.e. labor costs, turnover, overtime, absenteeism, payroll forecast and actual, ISTAT declarations, disabled employment, equal opportunities report, HS related reports, vacation planning and other reports as required by the corporation and by local management and authorities).

**Your Talents**:

- Degree in Human sciences with a focus on payroll management, Economics or Law (focus on Labor law)
- At least 3 years in a similar role
- Italian and English fluent
- Knowledge of MS Office
- Familiar with main HRIS
- Customer oriented approach
- Precision punctuality
- Result oriented
- Familiar with data analysis and processing
- Appreciated:

- SAP proficient
- Knowledge of Workday, ADP, Zucchetti

Strongly goal-oriented, s/he has team working, communication, public speaking, reliability and organizational skills with good negotiation ability.

**Some of the Benefits**:

- Flexible Hours

Hybrid working (up to 2 days a week remote working)

Special Leasing Options for Kia vehicles

Complementary permits (birthday leave, family care permits)

Enhanced Paternity Leave

15€ meal voucher

Subscription to LinkedIn Learning

Recreational activities for employees

**Location**:
Kia Italia Head Office is based in the Pharo building in Milan strategically located between Portello and CityLife in a vibrant, service-rich area. Pharo is a symbol of sustainability, featuring energy and water efficiency, reduced CO2 emissions, and high-quality indoor environments, earning the prestigious LEED Platinum certification. This alignment with sustainability underscores our dedication to a greener future, which is a core value of our company and is embodied in our headquarter.

The offer is addressed to people of both genders in compliance with Legislative Decree n. 198/2006.