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Office Assistant

2 settimane fa

Carugate, Italia IKEA A tempo pieno

WHAT YOU'LL NEED TO HAVE
- Organizational culture & values - knowledge of defining, assessing and influencing values and behaviors to create a cultural environment that is conducive for the co-workers, the business and other relevant stakeholders.
- People centricity - Knowledge of translating data and insights about employee' needs and interactions into seamless solutions for employee.
- Workforce diversity - Knowledge of cultural diversity in the workplace including all dimensions of diversity as well as how to integrate diversity into all business practices.
- Local meeting place - Knowledge about the local meeting place business and ways of working to ensure ways of supporting and leading IKEA people in the meeting place, and business results.
- Sustainability: Understanding how to move sustainability forward with people
- Safety & security: Knowledge of fundamentals
- IT: Good knowledge of MS OFFICE 365

WHAT YOU'LL BE DOING DAY TO DAY
- Lead and participate in projects and assignments, which are supporting the purpose of the Meeting Place,

e.g. Community engagement, People in Centres;
- Coordinate informational flow in a structured and efficient way. Constantly work on improving administrative procedures and processes;
- Provides administrative support by organising relevant meetings: room bookings, preparing agenda and preread, printing material create PPT presentations & translations, writing meeting minutes and follow up on actions and decisions;
- Administrative support to the team: secure e.g. updated distribution lists (internal & external), common folder and workplace, access to various systems, as well as archiving of documents and common storage;
- Secure that updated vacation, birthday and anniversary and head count lists are in place. Support managers with on-boarding for new co-workers, secure practicalities like phone, computer, all systems to new and existing co-workers, access to the Office;
- Stationery, office needs & IT consumables purchase;
- Act as superuser of relevant systems for the Meeting Place e.g. Tenant portal and Meeting Place correspondence. Manage incoming questions and requests, both internal and external;
- Greeting visitors and answer phone calls;
- Ensure good performance of devices, appropriate tools and appearance of the office, meeting rooms and staff canteen;
- Assist the team with specific assignments:

- Support Safety & Security;
- Cash management;
- Invoicing;
- Procurement;
- Document & reports analysis & adjustments.

OUR TEAM WITHIN IKEA

The Meeting Place Assistant provides administrative support to the Meeting Place Team to enable them to succeed in their jobs and co-operating with partners.
The Assistant should participate in different business projects and initiatives of the Meeting Place, that can help team to work effectively in a positive team spirit.