Administrative & Office Assistant - 1 Year Ftc

1 settimana fa

Roma, Italia APCO Worldwide A tempo pieno

Founded in 1984, APCO Worldwide is an award-winning, independently owned global communication and business strategy firm with offices in major cities throughout North America, Europe, the Middle East and Asia. APCO combines a global perspective with local expertise to help clients around the world manage challenges, opportunities, perceptions and reputations. APCO clients include corporations and governments; industry associations and nonprofit organizations; and many of the top companies on the Fortune 500. The firm is a majority women-owned business.

**The opportunity**:
We are currently looking for an Administrative and Office assistant to be based in **Rome **with an initial fixed term contract of 1 year.

**Responsibilities**
- Ensure reception/switchboard is covered always during office hours.
- Set up of meetings/events, including meeting room technology, to ensure a smooth and professional environment for all visitors, external and internal clients
- Provide administrative support to both the Head of Administrative team and the business consultants
- Support vendors management and assessment; process invoices, POs, payments; manage communications and relationships with external suppliers
- Demonstrate the ability to follow policies and procedures clearly and the forethought to highlight necessary amendments, ensuring documentation is up to date
- Liaise with the Head of Administrative team to support Client Business Managers with tenders and new business activities; ensure that accounting policies and procedures are respected; facilitate communications with the Finance department (based in London)
- Depending on the current and future scenario, arrange travel including booking flights, transfers, accommodation and visas in accordance with company’s Travel Policy might be required
- Any other tasks as deemed reasonable
- Excellent written and verbal communication skills
- Proficient in Italian; good command of English (is **a must)**:

- Excellent relationship-building skills
- Solid time management skills
- Solid Microsoft Office skills
- Ability to handle sensitive information and maintain discretion and confidentiality
- Enthusiastic, positive and flexible attitude with a 'can do’ approach.
- Able to work both independently and as part of a team

**Qualifications** **& Requirements**
- High School/University degree
- Ideally, between 1 to 3 years' experience as Administrative/Office Assistant or in an equivalent role
- Prior experience in consultancy is a plus

**About APCO in Italy**

APCO’s multilingual team helps clients navigate the complex policy, regulatory and media landscape in Italy, one of the largest European markets, which is currently developing a number of ambitious economic and institutional reforms to re-launch the local economy. Our Italy team, with offices in Rome and Milan, is fully integrated with APCO’s global operations and offers clients cross-sector services, empowered by an in-depth knowledge of the national landscape and a strong network of media and institutional contacts.

APCO was awarded Best Agency to Work for: EMEA Network in 2017 and 2019 and EMEA Corporate Consultancy of the year, 2019 by the PRovoke Media.

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