Junior Programme Support Specialist

Job Posting: 11/Apr/2025

Closure Date: 30/Apr/2025, 4:59:00 PM

Organizational Unit: CSI - Digital FAO and Agro-Informatics Division

Job Type: Non-staff opportunities

Type of Requisition: Consultant / PSA (Personal Services Agreement)

Grade Level: N/A

Primary Location: Italy-Rome

Duration: Up to 11 months

Post Number: N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations._

**Organizational Setting**

The Information Technology Division (CSI) is responsible for all IT activities within the Organization. CSI performs on behalf of the Organization the following critical roles: defining FAO IT policies and providing strategic advice on IT architecture and standards, governance, policy and operational matters while monitoring organizational compliance; defining the mechanisms for managing FAO's information and data; protecting FAO's information assets and ensuring confidentiality, integrity and availability; ensuring provision of IT services that are core for the Organization's global operations and supporting the information and business processes; coordinating organization-wide IT activities in order to reduce duplication and fragmentation and to increase integration of information data, systems and platforms, mobilizing IT resources from across the Organization.

**Reporting Lines**

Under the direct supervision of the Information Technology Officer (IT Strategic Sourcing, Planning & Control group), the specialist will act as Junior Programme Support Specialist.

**Technical Focus**

The incumbent will provide programme support to the operations of the IT Strategic Sourcing, Planning & Control group of the IT Division.

**Tasks and responsibilities**

The incumbent will:

- Assist in providing timely and efficient operations and administration support to the implementation of programme and projects activities
- Assist in providing information functional to the preparation of periodic and ad hoc financial and planning reports
- Assist the IT technical teams in monitoring and implementing activities in line with divisional work plans and budget; making PR and PO, provide support to other colleagues in the team
- Assist in coordinating licenses management requests for FAO
- Support in handling procurement activities and processes in line with divisional and organizational needs
- Support in monitoring projects plans, delivery and resource schedules
- Contribute in making accounting adjustments and back-charges, payment requests and invoices from suppliers
- Provide reports on the administrative activities performed
- Contribute to service definitions and internal process and procedures improvements, when needed
- Liaise with relevant collaborating departments on matters related to contracts, licenses and payments
- Contribute to other programme support, financial related and sourcing processes
- Perform any other duties as required.

**CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING**

**Minimum Requirements**
- At least 1 year of relevant experience in programme support, administrative and/or ICT Contracts area
- For Consultants: Advanced university degree in Management, Law, Social science, International relations or closely related discipline. A university degree combined with 2 years of relevant experience may be considered in lieu of an advanced university degree.
- Working knowledge (level C) of English, French or Spanish

**FAO Core Competencies**
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement

**Technical/Functional Skills**
- Experience and knowledge in programme support, administration and financial support area
- Experience and knowledge in ICT area is an asset
- Experience in an international/ multicultural organization is desirable
- Knowledge of FAO Administrative and Financial Rules is desirable
- Knowledge of FAO associated tools (e.g. GRMS, iMIS) is desirable
- Relevant experience in similar support related position

**Selection Criteria**
- Limited knowledge (level B) of one additional FAO language is an asset.

**ADDITIONAL INFORMATION**
- Please note that FAO will only consider academi