Office Assistant

Job Posting: 28/Jan/2026

Closure Date: 18/Feb/2026, 4:59:00 PM

Organizational Unit: LEG

Job Type: Staff position

Type of Requisition: General Service

Grade Level: G-2

Primary Location: Italy-Rome

Duration: Fixed term: one year with possibility of extension.

Post Number: 2010907

CCOG Code: 2101

**IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device**
- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**:

- **Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**:

- **Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**:

- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**:

- FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations._

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for _better production_, _better nutrition_, _a better environment,_ and _a better life_, leaving no one behind.

**Organizational Setting**

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
FAO's commitment to environmental sustainability is integral to our strategic objectives and operations.
The Office of the Legal Counsel ensures that the Organization's activities are carried out in accordance with its Constitution and the other Basic Texts of the Organization, in a manner consistent with its status as an inter-governmental organization of the United Nations system, and that its relationships with governments, organizations and individuals are on a sound legal basis.
This position is located in the Front Office of the Legal Counsel at FAO headquarters in Rome, Italy.

**Main Purpose**

The Office Assistant performs a limited number of routine office support duties contributing to the timely and effective accomplishment of administrative transactions and office activities of the work unit.

**Supervision Received/Exercised**

The Office Assistant reports to one or more professional staff and receives guidance from a higher graded Office Assistant.
Supervision received provides for close technical and procedural guidance and for on-the-job learning opportunities.

**Working Relationships**

The Office Assistant interacts with a limited variety of colleagues from within the immediate work unit to exchange routine information and provide standard office support services.

**Key Functions/Results**
- Sort, register and route correspondence, type and format routine documentation, tables, reports, etc.
- Receive and direct telephone calls and visitors; respond to routine inquiries and/or refer to appropriate contacts.
- Enter, retrieve, structure and update selected information and data from easily accessible sources (e.g. Intra-/Internet, office files, etc.); present results in standard format.
- Set up and maintain office files and reference systems according to standard procedures.
- Upon instructions, initiate basic transactions in the computerized financial/travel/human resources systems.
- Support the organization and administration of meetings, workshops and events.
- Perform other duties as required.

Impact Of Work
The Office Assistant participates as part of a team in the provision of routine administrative and office support services. Actions affect the immediate clients served. The impact of work usually does not go beyond the individual work assignment.

**CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING**

**Minimum Requirements**

Education: Secondary School Education.
Experience: One year of relevant experience in office support work.
Languages: Working knowledge (proficiency - level C) of English.

**Competencies**
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement

**Technical Skills**
- Basic knowledge of communication and documentation standards
- Experience in multitasking against tight deadlines.
- Proven capacity to handle