Project Assistant

7 giorni fa

Milan, Italia Anderson Strathern A tempo pieno

A vacancy has arisen for a Project Assistant to provide administrative and technical support in the Finance Department to help ensure that the firm’s accounts payable system is used effectively and all invoices are processed on time.

The role focuses on three key areas - purchase ledger and standard financial processes. For each area the main duties include:
**Accounts Payable**:

- Receive all supplier invoices and statements, use Aderant Expert AP workflow process to check coding and authorisation to ensure compliance with firm’s procedures
- Process and file supplier invoices accurately and promptly onto the Aderant Expert AP system and liaise with fee earners and PAs regarding queries
- Ensure that information added to the system can be sensibly used by those rendering bills.
- Post Credit notes and reconcile supplier statements within agreed timescales
- Deal with Suppliers queries including setting up new suppliers and queries re payment of invoices
- Produce payment runs for each of the three group companies within agreed timescales
- Monthly reconciliation of Purchase Ledger control accounts
- Regular review of aged unpaid invoices highlighting any issues to the Finance Manager

**Standard Financial processes**:

- Direct Debit and Standing Order payments
- Process monthly invoices for Registers of Scotland, Millar and Bryce and Faculty Services Ltd
- Review and process Expense claim forms from staff and partners
- Review and post Credit Card statements from staff and partners via the Aderant AP workflow

**Assisting PA Services Manager with Financial tasks**:

- Producing regular reports on Paid unbilled costs for each Department
- Producing fortnightly summary report on paid unbilled costs, broken down by department
- Liaising with PA Services Manager/PA team members to process write offs and transfers, raise costs invoices or process cross entry payments all in accordance with fee earner instructions passed down through the PA Services team

**What you will need to succeed**:

- Keen and enthusiastic to learn new skills
- Strong computer skills including Word, Excel and Outlook
- Excellent numeracy skills and confidence in working with numbers
- Good communication skills with the ability to liaise and work well with staff at all levels throughout the firm
- An ability to demonstrate common sense and a methodical approach
- Excellent attention to detail
- Act professionally and be a representative of the department and firm
- Enthusiasm, commitment and flexibility

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