Head of Events

6 giorni fa

Roma, Italia The Ortus Club A tempo pieno

**About us**

The Ortus Club is an b2b marketing company specialised in virtual and in-person knowledge-sharing events. We run approximately 50 events a month globally for our clients and help them create environments that can start meaningful business relationships.

We are a young, multicultural team of 140, scattered around the world but with our biggest office being in Manila, Philippines. We encourage you to take a look at our Meet the Team section on our Careers page

**The Role**

The Ortus Club is looking for a high-performing Head of Events to join its events team and help maximise the company’s operations by partnering with suppliers cost-effectively and on time. You will be managing a team of 6, remotely and will be responsible for company spend, quarterly reporting and negotiation.

**Location: Must be based in Rome**. Availability to travel to event locations (mainly across Europe and NA).

**Main goals**
- Manage the events team by running regular check ins, setting measurable KPIs, and guiding them through their tasks
- Ensure that all events comply with company branding, standards and budgets
- Maximise our company’s operations by partnering with suppliers
- Report directly to the management team and making sure all quarterly reports are up to date

**Responsibilities**
- Handle all venue bookings and negotiations, supervise all event operations, and ensure that selected options comply with company standards
- Strive to continuously find new ways to improve our venue selection and management process
- Deliver expected client/guest experience as detailed by event brief on strict deadlines
- Estimate costs and submit budget statistics for finance approval and tracking
- Verify receipts/invoices of all materials that must arrive for the event including gifts, printed materials, AV equipment, order forms, and other supplies necessary for the events
- Conduct regular check in with different departments, predominantly sales and finance
- Conduct training sessions with team members and constantly improve internal processes
- Communicate with the management team and update all quarterly reports
- Develop and maintain long-lasting relationships with our venue partners and other suppliers
- Travel to various event locations and act as MoC and/or assist in event coordination

**Qualifications**
- Must be extremely versatile with excel
- Must have experience managing a team, ideally remotely
- Works well under pressure and ensures high-quality work on strict deadlines
- Confident and calm problem solver
- Strong attention to detail and strong commercial flair
- Impeccable grammar and excellent presentation skills
- Fluency in English, with proficiency in a second language bring a plus
- Minimum of 2 years experience in events coordination or financial role

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