Personal Executive Assistant

Location:
Milan (with occasional travel to France and Switzerland) Contract: Freelance (P.
IVA) / Independent Consultant Commitment: Full-time

About the Role
For an Italian company in strong international growth, operating across luxury services, travel, private mobility, hospitality and real estate, we are looking for an: Personal Executive Assistant The position combines executive support, coordination and strategic exposure, requiring a professional who can operate with autonomy, discretion and strong problem-solving skills. You will report directly to the President, acting as a trusted point of reference in the management of both professional and personal priorities, ensuring that activities, commitments and follow-ups are handled efficiently and consistently.

Key Responsibilities
â€
¢ Manage and optimize the President's professional and personal agenda, priorities and international travel logistics â€
¢ Coordinate personal commitments and the organization of travel and transportation â€
¢ Coordinate cross-functional projects across marketing, legal and operations â€
¢ Support strategic initiatives, partnerships and business development activities â€
¢ Handle confidential communications and high-level stakeholder interactions â€
¢ Prepare documents, presentations, reports and concise executive summaries â€
¢ Liaise with internal teams, external partners, consultants and stakeholders across multiple jurisdictions â€
¢ Support the execution of events, meetings and international activities â€
¢ Monitor priorities, deadlines and follow-ups, ensuring consistent execution across key business activities â€
¢ Support the management of complex and time-sensitive operational matters Candidate Profile We are looking for a structured, fast-thinking and highly reliable professional with a strong business mindset and the ability to operate effectively in a dynamic, international and entrepreneurial environment. The ideal candidate is highly proactive and able to anticipate upcoming activities, manage multiple priorities simultaneously and ensure continuous follow-up on the President's commitments. Must-have

requirements:
â€
¢ Fluent in Italian and English (French is concidered a plus) â€
¢ Active P.
IVA\equivalent freelance status or availability to open one â€
¢ Proven experience in roles such as: Executive Assistant / Chief of Staff, Project Manager, Office Manager, Marketing or Business Operations, Legal / Paralegal support â€
¢ Excellent organizational and execution skills â€
¢ Strong problem-solving and priority-management skills â€
¢ High level of discretion and confidentiality â€
¢ Good knowledge of digital and workplace tools â€
¢ Full-time availability and flexibility to travel when required â€
¢ Driving licence is considered a plus Functional Skills The ideal candidate has experience or exposure to at least two of the following areas: â€
¢ Marketing & Communication â€
¢ Legal (contracts, compliance, corporate basics) â€
¢ Business Operations / HR / Organizational Management The position is ideal for a highly autonomous, pragmatic and business-oriented professional who can move seamlessly between executive support, operational coordination and strategic initiatives.

What We Offer
â€
¢ Freelance collaboration in an international, dynamic and entrepreneurial environment â€
¢ Direct exposure to the President and involvement in key business activities â€
¢ Cross-functional involvement across different areas of the business â€
¢ Opportunities for professional growth and progression into positions of greater responsibility â€
¢ Travel expenses covered when applicable â€
¢ Performance-based discretionary bonuses linked to projects and value delivered