HR Admin Officer

INTERSOS is a humanitarian organisation founded in 1992 that operates on the front lines of crises. In the countries where it operates, INTERSOS intervenes to assist the most vulnerable populations affected by conflict, extreme poverty, and natural or man-made disasters. The organisation works in complex, hard-to-reach areas where humanitarian needs remain acute, and the humanitarian presence is often limited. In these contexts, INTERSOS focuses on providing life-saving humanitarian assistance to displaced populations and host communities, primarily in the sectors of Protection and Health & Nutrition.

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INTERSOS’s operations are guided by its Charter of Values and the humanitarian principles of humanity, neutrality, impartiality, and independence. Specifically, INTERSOS is an organisation that is borderless, impartial, independent, culturally sensitive, committed to leveraging local capacities, professional in its solidarity, and transparent. INTERSOS also adheres to the Code of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Relief.

The INTERSOS HR department operates globally through Recruitment, HR Admin, and Learning & Development units, complemented by Regional HR Coordinators. You will join an international team that is closely connected to field operations, where you will play a direct role in managing our international and headquarters staff.

INTERSOS is a humanitarian organisation founded in 1992 that operates on the front lines of crises. In the countries where it operates, INTERSOS intervenes to assist the most vulnerable populations affected by conflict, extreme poverty, and natural or man-made disasters. The organisation works in complex, hard-to-reach areas where humanitarian needs remain acute, and the humanitarian presence is often limited. In these contexts, INTERSOS focuses on providing life-saving humanitarian assistance to displaced populations and host communities, primarily in the sectors of Protection and Health & Nutrition.

INTERSOS’s operations are guided by its Charter of Values and the humanitarian principles of humanity, neutrality, impartiality, and independence. Specifically, INTERSOS is an organisation that is borderless, impartial, independent, culturally sensitive, committed to leveraging local capacities, professional in its solidarity, and transparent. INTERSOS also adheres to the Code of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Relief.

The INTERSOS HR department operates globally through Recruitment, HR Admin, and Learning & Development units, complemented by Regional HR Coordinators. You will join an international team that is closely connected to field operations, where you will play a direct role in managing our international and headquarters staff.

General purpose of the position

The HR Admin Officer will support the daily administrative functions of the HR administration unit, assisting the team with personnel administration for both HQ and site-based staff. Specifically, they will provide support in managing contracts and preparing documentation related to payroll processes, audits, and staff mobility.

Main responsibilities and tasks

Contract Management and Onboarding

• 
  
• Support the team in preparing staff contracts in compliance with legal requirements, handling notifications to relevant hiring authorities (e.g., ANPAL), and managing the administration of contract amendments, extensions, resignations, and terminations.
  
• Enter and maintain personnel records in the company management system as part of the onboarding process for new hires.
  
• Manage the filing and archiving of contracts for international and HQ staff.
  
• Provide operational support for administrative procedures related to staff mobility.
  

Contract Management and Onboarding

• 
  
• Support the team in preparing staff contracts in compliance with legal requirements, handling notifications to relevant hiring authorities (e.g., ANPAL), and managing the administration of contract amendments, extensions, resignations, and terminations.
  
• Enter and maintain personnel records in the company management system as part of the onboarding process for new hires.
  
• Manage the filing and archiving of contracts for international and HQ staff.
  
• Provide operational support for administrative procedures related to staff mobility.
  

Personnel Administration, HQ Support, and Audit Support

• 
  
• Assist in gathering and preparing administrative documentation required for internal and external audits and financial reporting, in coor