Freelance Senior Event Producer

Who We Are

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VML is a global creative company that combines brand experience, customer experience, and commerce to create connected brands that drive growth. Guided by a Human First philosophy, VML is known for its innovative work for brands and consistently ranks among the world's leading creative companies, including the WARC Creative 100. VML's global network spans 55+ markets with principal offices in Buenos Aires, Kansas City, London, New York, São Paulo, Shanghai and Singapore.
VML is part of WPP, the trusted growth partner for the world's leading brands. Powered by exceptional talent and our agentic marketing platform WPP Open, WPP unites cutting-edge media intelligence and data solutions, creativity, production, enterprise solutions and expert strategic counsel.
For more information, please visit and follow along on LinkedIn #WeAreVML.
About VML Health

VML Health is a global healthcare marketing agency dedicated to creating connected brands and experiences that improve health outcomes. We believe in the power of creativity, technology, and human connection to transform the healthcare landscape.
We are looking for an experienced Freelance Senior Event Producer to collaborate with our team on upcoming projects for national and international clients.
POSITION PURPOSE

The Freelance Senior Event Producer will support the conception, planning, production, and execution of live, hybrid, virtual events and video productions.
The ideal professional has strong experience in Live Communication, Event Production, Show Technologies and Scenography , and is able to manage complex projects from concept through delivery, working autonomously while collaborating closely with VML Health's creative, account and digital teams, clients, and external partners.
The role requires a hands-on approach, strong production expertise, excellent organizational skills, and the ability to manage multiple stakeholders, suppliers, timelines, and budgets.
KEY RESPONSIBILITIES

Contribute to the conception, planning and production of live, hybrid and virtual events, as well as video productions .
Collaborate with clients during proposal presentations, production planning and project execution.
Coordinate with internal teams, including Creative, Account and Digital , throughout all production phases.
Select, brief and coordinate external suppliers when required, including technical providers, staging and set-building companies, video crews, creatives and other production partners.
Coordinate client- or sponsor-appointed suppliers and ensure alignment with the overall production plan.
Support venue scouting, location selection and site inspections.
Contribute to production budgeting and monitor costs related to technical production, staging, performances and external suppliers.
Develop and maintain detailed production plans, timelines, schedules and run-of-show documents .
Coordinate all stakeholders involved in the production process, ensuring deadlines, responsibilities and deliverables are clearly defined.
Work with the Event Director and project team to define the event flow and show running order.
Oversee on-site production teams, technicians, performers, speakers and suppliers during setup, rehearsals and event delivery.
Supervise event installations and ensure that technical and design elements are executed according to the agreed concept and quality standards.
Ensure production documentation, technical files, designs, layouts and renderings are properly organized and maintain.
Provide timely updates on project status, production milestones, risks and deliverables to internal teams and clients.
Proactively identify production issues and provide effective solutions before and during the event.
Stay up to date with emerging event technologies , production solutions and live communication trends .
EXPERIENCE & BACKGROUND

Proven experience in event production and/or event planning , ideally within agencies, production companies or complex corporate environments.
Previous experience managing live events, hybrid events, congresses, launches or corporate experiences .
Experience working directly with clients and managing multiple external suppliers.
Strong understanding of technical event production , staging, AV solutions and scenography.
Experience managing projects from the initial brief through production and on-site execution.
A degree or Master's in Event Management, PR, Hospitality Management, Communication or a related field is preferred.
A background in Architecture, Scenography or 3D Design is considered a plus.
SKILLS

Fluent English, with the ability to work confidently in an international business environment.
Strong knowledge of Microsoft Office, parti