Executive Assistant

Job Description

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Job Title: ExecutiveAssistant

LOB:

Global Corporate and Investment Banking

Location:

Milan

Company Overview
At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.
Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits.
We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.
Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs.
At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us

Job Description
We are looking for an experienced Executive Assistant to join our Investment Banking team in Milan. Ideally, you will bring previous experience within Investment Banking, Financial Services or another fast-paced, client-facing professional environment.

Supporting senior Bankers, you will act as a trusted and proactive partner, managing complex schedules and priorities while helping ensure the smooth running of their day-to-day activities.

This is a highly visible role requiring excellent organisation, sound judgement and discretion. You will work closely with senior internal and external stakeholders and collaborate with colleagues across the administrative team and the broader organisation.

Responsibilities

Manage complex diaries and coordinate internal and external meetings across multiple time zones

Coordinate domestic and international travel, including itineraries and last-minute changes

Proactively manage priorities, anticipate scheduling conflicts and respond effectively to changing demands

Manage inboxes and correspondence, identifying urgent matters and responding on behalf of senior Bankers where appropriate

Prepare and process expenses through Concur, ensuring compliance with Bank policies and accurate capture of Deal Related Expenses

Maintain accurate and timely call reports in Salesforce

Develop a strong understanding of the Bankers’ clients, transactions and priorities to provide informed and proactive support

Coordinate client meetings, senior management visits, events and off-sites

Build strong relationships with internal stakeholders, clients and other Executive Assistants

Handle sensitive and confidential information with discretion and professionalism

Partner with colleagues across the administrative team, providing support and coverage where required

What we are looking for

Previous experience as an Executive Assistant or senior Administrative Assistant, ideally within Investment Banking, Financial Services or a comparable professional environment

Demonstrable experience supporting senior executives in a fast-paced, high-performance environment

Excellent organisational and prioritisation skills, with the ability to manage multiple competing demands

A proactive mindset with the ability to anticipate needs, exercise sound judgement and work with a high degree of autonomy

Strong communication and relationship-building skills, with confidence interacting with senior stakeholders and clients

High levels of discretion, professionalism and attention to detail

Ability to remain calm, flexible and solutions-focused when priorities change

Strong Microsoft Office skills. Experience with Concur, Salesforce or corporate travel platforms would be advantageous

Skills

Executive & Administrative Support

Complex Diary & Calendar Management

Planning & Prioritisation

Stakeholder & Client Management

Professional Judgement

Discretion & Confidentiality

Proactive Problem Solving