Marketing & Administrative Assistant

B2B Contract. 100% remote.

We are seeking a motivated and organised Marketing & Administrative Assistant to join our growing team.

This entry-level role combines marketing communication, administrative support, event coordination, partnership outreach, and the tracking of grants and public calls.

It is ideal for a proactive individual eager to grow in a dynamic international environment at the intersection of technology, sustainability, and innovation.

Key ResponsibilitiesMarketing & Communication

• Support content creation for website, newsletters, and social media (LinkedIn, YouTube, etc.)
• Assist in preparing marketing materials, press releases, case studies, and promotional campaigns
• Contribute to the design and coordination of digital assets (visuals, presentations, infographics)
• Monitor performance of communication channels, prepare analytics reports, and suggest improvements
• Support coordination with designers, external agencies, and internal stakeholders

Administrative & Operational Support

• Manage general correspondence: drafting and responding to emails, scheduling calls, and organising follow-ups
• Assist in preparing, formatting, and maintaining contracts, agreements, and internal documentation
• Coordinate internal and external meetings, including agendas, notes, and follow-up actions
• Maintain structured digital filing systems for marketing materials, contracts, reports, and communication assets
• Support day-to-day office and operational tasks to ensure smooth workflow across departments
• Assist the leadership team with ad-hoc administrative tasks and coordination

External Relations & Events

• Research and map relevant exhibitions, conferences, and industry events for company participation
• Coordinate logistics, travel arrangements, event materials, and follow-up communications
• Maintain and update the database of partners, institutions, and media contacts
• Represent the company at events, fairs, webinars, and online sessions when required
• Support preparation of briefing notes, talking points, and follow-up documentation for meetings

Grants, Public Calls & Partnerships

• Research, monitor, and track relevant grants, accelerators, and public funding opportunities (EU, Swiss, international)
• Assist in preparing application materials, administrative documents, and supporting files
• Coordinate with internal teams to gather technical, financial, and marketing inputs for submissions
• Maintain a detailed calendar of funding deadlines and circulate regular updates to the team
• Support outreach and communication with institutional partners and networks (Swiss Sustainable Finance, EFRAG, etc.)

Profile & Qualifications

• Bachelor's degree in Marketing, Communications, International Relations, Sustainability, Business Administration, or related field
• Excellent writing and communication skills in English; French or Italian is an asset
• Strong interest in sustainability, innovation, and technology
• Familiarity with LinkedIn, Canva, Mailchimp, and similar communication and design tools
• Highly organised, detail-oriented, and comfortable managing multiple tasks simultaneously
• Strong research skills and ability to identify funding, partnership, or visibility opportunities
• Proactive, reliable, and collaborative, with a positive attitude and readiness to learn in a fast-paced environment

Job Type: Full-time

Pay: From €1,500.00 per month

Work Location: Remote