Senior Programme Associate

Organizational Context and Scope

Under the overall coordination of the Sub-Regional Director and the direct supervision of the Director, Coordination Office for the Mediterranean and Chief of Mission in Italy and Malta, the incumbent will be responsible for supporting the smooth implementation of projects and programmes under the MMU Unit, and contributing to the long-term sustainability of IOM's strategic position with Italian and EU donors.

Responsibilities: Independently lead and coordinate the implementation of the projects under the MMU Unit, namely, Italy's MSU within the RDPP NA; AVRR activities from Italy, MFA Migration Fund and Fondo Premialità, CinemArena, etc.

Monitor the implementation of activities to ensure work is proceeding according to established plans; analyse implementation difficulties and make recommendations for adjusting implementation modalities and work plans to best reflect changing environment on the field.

Provide technical support in the implementation of activities with the Italian Government related to migration management processes and procedures, in line with established project frameworks and relevant regulations.

Collaborate with the IOM Missions in the Mediterranean Region in the implementation of GoI-funded projects and programmes, supporting information exchange, coordination of activities, and follow-up on project-related matters.

Provide technical and administrative support for the yearly process related to MFA Migration and Premialità funds, including preparing documentation, consolidating inputs from IOM Missions, tracking follow-up actions, and supporting reporting on fund implementation.

Coordinate with PPSU to ensure MMU actions and activities are aligned with the overall programming of the Mission.

Support the compilation, and data collection on national, regional, and international migratory trends to provide inputs and background for briefings to Italian counterparts, EU Embassies, other stakeholders.

Monitor project budget expenditures; verify availability of funds, and coordinate with relevant Project Managers on necessary budget revisions and auditing requirements.

Participate in meetings and conferences related to MMU activities, as requested by the COMED Director; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.

Coordinate the preparation of briefing notes, presentations, narrative and financial reports; ensure status reports are prepared and submitted in a timely manner.

Supervise and provide guidance and training to reporting staff.

• Perform other related duties as assigned.

Qualifications: EDUCATION

High School diploma with seven years of professional experience; or,

Bachelor's degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with five years of relevant professional experience.

EXPERIENCE

Experience supporting implementation, reporting and monitoring activities.

Familiarity with the Italian local context, including its migration policy, economy, culture, its language, as well as the functions and procedures of the Italian main Institutions.

Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.

Experience in working in a humanitarian context and in a multi-cultural setting.

Experience in the usage of office software packages (MS Word, Excel, etc.)

SKILLS

Proven ability to support projects and programmes, including monitoring budgets and activities in accordance with IOM policies and procedures.

Ability to maintain effective working relationships with partners.

Knowledge of IOM financial rules and regulations will be an asset.

LANGUAGES

Fluency in Italian and English is required.

Working knowledge of French and Spanish is desirable.

Submitting the following documents is optional:

a) CV or PHF (Personal History Form – available here: IOM Personal History )

b) Cover Letter

Required Competencies

IOM's competency framework can be found at this link . Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2)

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization's vision. Assists others to realize and develop their leadership and professional potential.

Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.

Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.

Strategic thinking and vision: Works strategically to realize the Organization's goals and communicates a clear strategic direction.

Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.