Event Producer, Milan

Who We Are
We are a collection of members' clubs, restaurants, hotels and cinemas, catering to those in the film, media, fashion and creative industries. The company has unique ventures throughout the UK, USA, Canada, Europe and Asia, with new openings planned globally. Soho House is a space for its diverse membership and teams to connect, grow, have fun and make an impact.

Opportunities for all
Soho House was created to bring diverse communities of people together, and we take the same approach when building our teams. We thrive on differences and believe it is critical to our success as a global company. Soho House is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.

Scope of the Job
Soho House & Co are seeking an Events Producer expert with experience executing all aspects of events, from creative ideation to completion. The role will be responsible for executing a yearly series of events across Europe, Dubai & Africa including dinners, concerts, workshops, music events etc. for the Cities Without Houses membership team.

This position will be responsible for managing and executing quality events, including client and partner liaison and all event production, logistics and budgets.

Event production for Cities Without Houses will include sourcing locations, sourcing F&B partners, finding suitable suppliers for everything from furniture to cutlery, glassware etc. It will include bringing on board additional resources to either help with execution of the event, to hosting to service. Event producers will manage the budget for each event but will report into the Lead Events Producer on the overall event budget for the region. Producers will be responsible for ensuring the quality of the events and how they reflect Soho House as a brand. Producers will need to work flexible hours and be prepared and able to travel to not only attend the events but do scouting missions and to meet suppliers and partners.

The role will oversee events in: Europe, Dubai & Africa

Key Responsibilities

• Event Execution
  – ability to manage all areas of a project concurrently from supporting on larger projects to running smaller projects. This includes: conducting venue site visits, supplier meetings and debriefs. Managing performers & talent riders & requests.
• Project Management
• assist in creating systems to track the booking and forward planning of events so that deadlines and budgets are always met and work closely with the Event Producer to ensure events deliver on business goals.
• Event Ideation
• assist with ideation of events, lending creative input
• Event Programming -
  work closely with membership managers on event programming for all cities
• Finance
  – manage budgets, liaise with finance team to ensure all invoices are paid prior and post events
• Administrative
  – manage supplier contracts, partnership contracts, run of shows etc. Manage multiple suppliers across a range of events ensuring contracts are delivered on time and as per specification.
• Reporting
  – track event performance, attendance and use this knowledge to help with future events planning
• Communications
  – draft event copy and load events onto GEM the inhouse event platform
• Only At Soho House -
  ensure Soho House style is evident at each event. Demonstrate a keen understanding of the member user experience, food, beverage and event styling.

Skills and qualifications

• 2-3+ years equivalent industry experience
• Native speaking or fluent in Italian
• Experience in cultural event programming or cultural event production
• Strong organizational skills a must
• Ability to multitask and execute under pressure and in demanding fast-paced environments
• Strong social skills for dealing with and developing client, suppliers, partners and staff relationships
• Collaborative and communicates well
• A good knowledge of site and event health and safety and the ability to write incident reports
• Experience in managing budgets, processing invoices and payments essential
• Energetic, flexible, collaborative, proactive; a team player who can positively and productively impact both strategic and tactical finance, and administrative initiatives.
• Experienced with Outlook, Trello, Excel, Eventpro software or similar software e.g. GEM, Salesforce experience a bonus
• Hospitality or music experience a plus not a must