Supervisor, General Services

Job description:

Alfasigma is a privately held global healthcare company founded over 75 years ago in Italy, where it remains headquartered today in Bologna and Milan. The Group operates in over 100 markets spanning Europe, North and South America, Asia, and Africa.

Over three years ago, we embarked on a transformative journey to become a truly global innovative healthcare company with a leading focus on Gastrointestinal (GI) health. We have experienced remarkable growth, nearly doubling our revenues, expanding geographically, and integrating several key acquisitions. We have also evolved our portfolio, entered rare and specialty segments, and strengthened both our pipeline and our people's capabilities.

But our journey is far from complete In fact, this is just the beginning of a bold new chapter in Alfasigma's history. We are committed to advancing innovation and leveraging our deep expertise to provide better health and a better quality of life for patients and consumers worldwide while expanding our reach across diverse markets.

As we continue to grow, we are seeking a Supervisor, General Services to join our team.

Scope of the role:

The Supervisor, General Services will ensure the efficient management of office operations, facilities, and administrative services, guaranteeing a safe, well-functioning, and productive work environment. The role involves overseeing administrative staff, coordinating vendors and service providers, managing office logistics, and ensuring compliance with health, safety, and security standards.

Your key responsibilities:

• Oversee daily office operations, ensuring all administrative processes run smoothly and efficiently.
• Supervise and coordinate the work of administrative personnel and office assistants.
• Manage office supplies and inventory, placing orders as needed.
• Serve as the main contact for vendors, contractors, and building management.
• Organize and support company events, meetings, and training sessions.
• Handle correspondence, incoming calls, and general inquiries.
• Monitor office budgets and control administrative expenses.
• Ensure proper maintenance of office equipment and facilities.
• Guarantee compliance with health, safety, and security regulations.
• Support HR-related activities such as onboarding, maintaining employee records, and leave management.

Who are you:

• You hold a degree in Business Administration, Management, or a related field (or equivalent professional experience).
• You have proven experience as an Office Manager, Facilities Coordinator, or similar supervisory role—preferably in a corporate or pharmaceutical environment.
• You demonstrate strong organizational and leadership skills with the ability to manage multiple priorities.
• You have excellent communication and interpersonal abilities.
• You are proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• You are proactive, detail-oriented, and able to work independently while guiding a team.
• You have good knowledge of office management procedures and basic accounting principles.
• Fluency in English and Italian is preferred.

Why Join Alfasigma:

At Alfasigma, we foster a culture where the courage to innovate is key to our success.

We offer a competitive salary, comprehensive benefits, and extensive opportunities for professional growth and development.

Our commitment to people and patients is at the heart of everything we do. We value diversity and welcome individuals with unique perspectives and experiences. We believe that open-mindedness, collaboration, and a shared passion for innovation are essential to achieving meaningful progress.

Join Alfasigma and become part of a forward-thinking team dedicated to shaping the future of the pharmaceutical industry.