Office Administrator, Milan

Who We Are
HH Global are the leader in tech-enabled creative production and procurement. We amplify marketing campaigns through unrivaled production, procurement leadership and the most advanced sustainability capabilities available. All delivered at scale through industry-leading technology and the passionate expertise of our people.

With more than 4,500 colleagues, 26 creative studios and over 5,800 strategic supplier partners across 64 countries, we work with the best talent across the world to partner with our clients to create
big impact through big ideas
.

Purpose of the Job
As the Office Administrator you will be the first port of call for all office administration tasks based in our new Milan office, located in the Scalo Farini area.

The successful candidate will be an autonomous, motivated, approachable and organized individual who always provides the best support services to all colleagues.

You will be responsible for the day-to-day operation of reception, mail, stationery, managing meeting rooms and welcoming guests as well as organizing office events and working as part of the wider Office Administrators EMEA Team on a range of international projects.

• Please submit your CV / Resume in English

Key Responsibilities

• Be the first point of contact for HH Global employees for all aspects of the Milan office environment
• Ensure that the office environment is well maintained and managed according to HH Global standards, promptly addressing any matters that appear or are raised by colleagues
• To welcome new HH Global France employees when first joining the office and assist all visiting HH Global colleagues
• Monitor site compliance with HH Global and local Health and Safety standards
• Maintain the areas of office supplies, including but not limited to stationery, refreshments, personal care, ensuring that costs are monitored and controlled
• Build and maintain working relationships a range of external stakeholders, including but not limited to the landlord, contractors, service suppliers
• Ensure that all office equipment is fit for purpose, organizing the maintenance in a timely fashion or replacement of damaged items
• Mail reception and dispatching if needed
• To support HH Global teams in the organization of office events, including booking any catering requests
• Ensure all employees make best use of the current office booking system for both booking hot desks and meeting rooms
• Manage and support the company's access control system
• Organize office and country seasonal events, as needed
• Provide operational and administrative support to the Regional Facilities Manager on department projects

Knowledge, Skills + Experience

• Fluent in Italian and English (verbal and written communication)
• Experience of working in an office environment, supporting individuals and managing administrative work
• Understanding of the needs of HH Global office environment
• Understanding of how to deliver excellent internal customer service
• Able to work independently and proactively
• Able to prioritize tasks and comply with set deadlines
• Attention to detail and accuracy
• Passion for excellence
• Strong interpersonal skills
• Computer literate in MS Office suite applications
• You must be dynamic, professional and willing to be flexible when needed

We thank all applicants for their interest in a career with us. HH Global are an equal opportunities employer and welcome all suitably qualified candidates from any background, regardless of any personal characteristic, especially those protected by law.

We will make reasonable adjustments to the recruitment process to accommodate any disability. In the first instance, if you require this job advert in an alternative format, or require any assistance, please reach out to

Please note that we carry out a variety of pre-employment background checks which are appropriate for the country that you are based in. These may include: employment history, right to work, identity, professional qualifications, criminal record, sanction file and / or CIFAS checks.