Finance & Office Administration Assistant

Deadline to apply: 28/01/2026ATG Italy SRL, a subsidiary of ATG Europe B.V. is currently seeking an experienced Financial Administrator / Office Manager to support the current growth of the company at its office in Frascati, Italy.This is an exciting role for a candidate who is looking for multiple tasks and responsibilities in different fields of expertise, both requiring strong communication and collaboration skills.The candidate should possess proven financial expertise and knowledge about the Italian financial tax system and be able to work independently.Please be aware that this position requires full on-site support.Please note, the successful candidate will be employed by ATG Europe (or one of its subsidiaries).Furthermore, upon selection, they will be subject to a general security screening performed by an external provider (further information will be provided at interview stage).The successful candidate will be tasked with, but not limited to:Financial AdministratorMake sure the ATG Italy SDI system is up to date retrieving incoming invoices and uploading outgoing invoices;Book all the incoming & outgoing invoices, expense claims and other financial information into the ATG visma.net financial ERP system;Make sure ATG Italy's administration is correct and up to date;Process the monthly payroll into visma.net financials and checking the balance sheet positions thereof monthly;Create the VAT register and forward the approved excel file to BDO for their comment and further follow up, on a monthly basis;Assist the ATG Business / Finance Controller with correct communication with BDO;Inform the finance team about any F24 or other related tax payments;Liaise with BDO for the pension contribution on a monthly basis;Provide BDO with all the invoices of freelancer and the related payments where withholding taxes is applicable, on a monthly basis;Be the local focal point for employees for questions related to expense claims;Be the focal point for employees for questions amount mission claims;Administration of the ATG and customer missions in the correct register and, on a monthly / quarterly basis, create mission costs reports;Keep track of employee-related costs in cases where maximum amounts per year per employee are applicable (e.g. travel expenses);If requested, search for additional information with respect to Italian laws and legislation;Office Administration AssistantBe the contact person for ALD and the office rental company in coordination of contracts;Service visitors of the Frascati office, including management of the ATG's visitor's systemtherefore;Serve as front line service representative forATG ItalySRL;Be the Physical Security Officer (PSO)for the Frascati office;be the main point of contact for physical security mattersestablishingand maintaining procedures to safeguard personnel,propertyand operationsfrom unauthorized access to ATG offices;Work collaboratively with the Security& QualityDepartment on access and safety of the building;Responsiblefor the ATG Italy's mission desk, making sure that all mission requests are being followed up andcorrectly booked.;ATG is dedicated to diversity and inclusion and is an equal opportunity employer.Regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, handicap (categorie protette L.***** art.1) or any other reason protected by relevant state or municipal legislation, we are pleased to consider all eligible candidates for employment.Please ensure that your CV clearly explains how you meet the mandatory requirements .If it doesn't align completely with the essential criteria, it could result in rejection.Bachelor's Degree in Business Administration, Finance or other relevant subjects;At least 3 years of experience in Finance, Accounting field or related;Professional Certification in Bookkeeping;High level of accuracy and attention to details;Excellent planning and organization skills;Excellent financial analytical skills;Excellent communication skills;Ability and willingness to take initiative and work independently;Knowledge of the Italian tax system;Candidates must be eligible to live and work in the EU;Fluency in English, both written and spoken;Fluency in Italian, both written and spoken.Please submit your application in English via the apply button below.Applications submitted in other languages will not be considered.Early applications are encouraged as they allow for a smooth and efficient recruitment process.Please do not wait until the deadline to submit your application.#J-*****-Ljbffr