Sales And Administration Assistant

Job DescriptionEurofins Genomics, an internationally renowned global service provider, is looking for an experienced and proactive Sales and Administration Assistant to join its European Team.The SalesAdmin EU Team plays a key role in supporting the Research Sales Team field, and handling administrative tasks related to tenders, contracts, order management and overall operations.This is a permanent, full-time, hybrid position.Key ResponsibilitiesAdministrative Coordination –Ensuring a smooth flow of administrative tasks across various departments as part of our European Excellence Team, and driving local Order2Cash flows & toolsData Management & Reporting –Maintaining accurate records in our internal systems, generating reports and providing administrative support to sales and European financial TeamsInvoicing & Order Processing –Coordinating billing and order processing activities, monitoring performance, and providing guidance and support to Team's members.Actively operating on relevant projects invoicing, order validation, and follow-up processesCustomer Relations & Requests Management –Handling customers' inquiries related to orders, product availability and invoicing issues, working closely with the relevant internal Teams (Sales, Technical Support, etc.)Team Support –Acting as point of contact for administrative and tender-related matters, including contract handling and internal communications, ensuring all deadlines are met and all tasks are carried out in a timely and efficient mannerTender Management –Participate in the tender submission processes, including supplementary admin document preparation, compliance checks, and submission trackingPlatforms management –updating profiles on national and regional Public Procurement Platforms (e.g MEPA, SINTEL, ..) and Supplier RegistersOffice location: North-East area of MilanQualificationsGraduated in administration fields or life science (preferred but not required)Minimum of 3 years of experience in an administrative and coordination role, preferably in office administration, sales support, or tender management.Preferred skillsFluent in both Italian (C2) and English (B2)Strong organizational and multitasking skillsProficiency with office software (e.g., Microsoft Office, CRM tools, D365)Excellent communication and interpersonal skills, with a customer-focused approachAbility to manage multiple tasks, prioritize effectively, and maintain attention to detailProactive, with a focus on process improvement and operational efficiencyProblem-solving attitude, with the ability to work independently and as part of a teamNice to haveProficiency in GermanPrevious experience in managing tenders or working within a tender office.Additional InformationAt Eurofins we are growing, innovating and always learning.We celebrate the achievements of our employees through annual long service awards, recognize our colleague's special life events, and we are committed to charitable causes through global fundraising activities.As a Eurofins employee you will benefit from:Worldwide career opportunitiesWhat Happens NextOur people are the backbone of what we do, so it's incredibly important we find the right individuals to join us.As a potential new recruit, you'll be invited to meet the team in the form of an assessment center or a staged interview process dependent on the role and its requirements, this will give you the opportunity to see what working for Eurofins is really like and enable us to get to know your key skills and strengths.As part of any recruitment process, the company collects and processes personal data relating to job applicants.The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.Closing DateWe reserve the right to close or extend this position depending on application numbers.Therefore, we would urge candidates to submit an application as early as possible.Due to the high volume of applications, we receive please be aware that if you do not receive a response within 4 weeks of the vacancy expiry date unfortunately, on this occasion your application has been unsuccessful.We embrace diversityEurofins network of companies believe in strength and innovation through diversity, being an Equal Opportunity Employer.We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.Sustainability matters to usWe are well on our way to achieving our objective of carbon neutrality by ****, through a combination of emission reduction and compensation initiatives.We encourage our laboratory leaders to make sustainable changes at their local level, and in addition to their initiatives we also count on our dedicated carbon reduction team to help us to achieve this goalFind out more in our career page:#J-*****-Ljbffr