Supply Chain Officer P4

DEADLINE FOR APPLICATIONS16 November :59-GMT+01:00 Central European Time (Rome)WFP celebrates and embraces diversity.It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.ABOUT WFPThe World Food Programme is the world's largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.To learn more about WFP, visit our website: and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.WHY JOIN WFP?WFP is a **** Nobel Peace Prize Laureate.WFP offers a highly inclusive, diverse, and multicultural working environment.WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.We offer an attractive compensation package (please refer to theTerms and Conditionssection of this vacancy announcement).JOB TITLE:TYPE OF CONTRACT:UNIT/DIVISION:DUTY STATION (City, Country):DURATION:Special Assistant to the Deputy DirectorSTP-4Front Office/Supply Chain Operations Division (SCD)HQs11 monthsBACKGROUND AND PURPOSE OF THE ASSIGNMENT:The Supply Chain Operations Division (SCD) is composed more more than 4,000 people acrossall operations, of which more than 400 are based in HQs.A strong Front Office is therefore criticalto coordinate the wide range of activities performed by the function.Areas that require specific attention today are the refinement of WFP's corporate supply chainplanning and implementation processes (to enable a more efficient and proactive approach toWFP's work), the definition of the way forward for the function over the next five years, improvedperformance measurement, evidence-generation, etc.For these reasons, it is critical to appoint an experienced Special Assistant to the DeputyDirector, D2, with expertise in data analysis, corporate planning, budget and performancereporting.The incumbent will work with the SCD Deputy Director to support coherent andunified approaches and strategies, to ensure the achievement of SCO's mission.ACCOUNTABILITIES/RESPONSIBILITIES:SUPPORT TO THE DEPUTY DIRECTORBe responsible for the production of talking points, briefing material, background information,presentations, etc., to support informed discussions between SCD's Deputy Director and keyinternal and external stakeholders.Be responsible for the production of concept notes, analyses, operational overviews andinformation notes to support informed decision-making at Leadership Group andExecutive Director level.Managing the Deputy Director's agenda to ensure prioritization of most critical discussions,efficient management of the day-to-day business and adequate planning of key activities to beundertaken.SUPPLY CHAIN PLANNINGOperations scale-up.Be responsible for the production of analyses to support informeddecisions on operations scale-up due to onset sudden emergencies, ensuring an adequatelevel of assistance is provided to populations affected by humanitarian crises.TERMS OF REFERENCEFOR SHORT-TERM/CONSULTANCY CONTRACTSPage 2 of 3 Last revision: January ****Sourcing planning.Be responsible for the development of a methodology to producecorporate sourcing plans (based on commodities to be procured, food seasonality, productioncapacity, forecasted prices, etc.) to support the implementation of anticipated procurementactions (e.g. GCMF).Delivery planning.Be responsible for the development of a methodology to producecorporate delivery plans (based on commodities to be procured, countries of origin,destination countries, most common logistics networks, expected bottlenecks, warehousecapacity, etc.) to support the implementation of anticipated procurement actions (e.g. GCMF).IMPROVING EFFICIENCY OF THE FUNCTIONSupply Chain Strategic Roadmap.Be responsible for keeping track of the implementation ofthe Supply Chain strategic roadmap, setting the way forward over the period , basedon current status, objectives to be achieved and enablers identified to achieve them.Strategic positioning.Be responsible for the production of concept papers and strategicdocuments to improve WFP's supply chain efficiencies, by reviewing existing internal businessprocesses and indentifying areas for improvement.Business innovation.Support key initiatives undertaken by the Division, to ensure alignmentwith divisional and corporate priorities.Partnerships.Support the Division in establishing a network of partnerships with keystakeholders from the private sector, the academia, International Financing Institutions, etc.,to adopt state-of-the-art business processes/tools and improve WFP's efficiency in reachingpeople in need.Internal business processes.Support the review and update of Supply Chain's internalbusiness processes, to identify bottlenecks and redundancies and adopt improvementsaccordingly.Lead the production of evidence-based concept notes for the development ofinnovative ideas to improve WFP's efficiency in supply chain management.OTHER KEY TASKSExecutive Board documents.Be responsible for the production of Supply Chain-relateddocuments to be submitted to WFP's Executive Board for approval.Grants allocation planning.Lead the development of proposals for the allocation of funds,in compliance with donors' conditions and WFP's internal rules and regulations.Budget Reporting.Be responsible for the development of information notes to be sharedwith key donors, illustrating how contributions were used and what results were obtained.Divisional Budget.Review and analyze key funding shortfalls for the Division and help identifysustainable funding solutions on the medium- to long-term.TERMS OF REFERENCEFOR SHORT-TERM/CONSULTANCY CONTRACTSPage 3 of 3 Last revision: January ****DELIVERABLES AT THE END OF THE CONTRACT:Support provided to the Deputy Director and Senior Management for informed decisionmaking on key strategic, tactical and operational priorities;Development of accurate supply chain plans and efficient scale-up of assistance whereneeded;Facilitate the positioning of the function with WFP's evolving operational environment;Enable efficient allocation and reporting on of corporate/regional contributions;Be responsible for raising awareness on main achievements through reporting for internaland external stakeholders.QUALIFICATIONS & EXPERIENCE REQUIREDEducation: University degree and/or equivalent experience with emphasis inone or more of the following disciplines: economics, supply chain,business administration, international affairs;Masters' degree with emphasis in one or more of the followingdisciplines: economics, supply chain, business administration,international affairs.Experience: At least 8 years post graduate, progressively responsible, jobrelated experience in planning, forecasting and reporting.Knowledge & Skills: Advanced analytical skills for statistical forecasting, supply chainand business analysis;Familiarity with WFP's supply chain model and key stakeholderdivisions;Advanced knowledge of SAP APO, WINGS II, Business Objects MSOffice package.Languages: Fluency in English and knowledge of another UN language (e.g.:Spanish, French, Arabic)Certified by Hiring Manager (name/title) & signature)ABOUT XXX AT WFP(to be completed by the recruiter)This position is based in (duty station) and reports to (xxx).THE ROLETo provide expert advice and substantial contributions to the integrated supply chain operations at HQ/RB level, or lead large field supply chain operations, to ensure an effective and integrated supply chain approach meeting the food assistance needs of beneficiaries and service provision requirements for partners.KEY ACCOUNTABILITIES(not all-inclusive, within delegated authority):Participate in the formulation and implementation of corporate supply chain strategies, business models and solutions to meet operational requirements.Align service or country strategy, policies and programmes to the global supply chain strategy and the WFP Strategic Plan, to achieve operational cost efficiency, agility, reliability, quality and to support national capacity strengthening.Analyze regional/country context and lead the design and management of end-to-end operational supply chain and retail networks, to proactively mitigate and/or address dynamic supply chain challenges and obtain operational optimization.Design, plan and manage implementation of innovative supply chain operations, initiatives and large scale services to ensure timely, cost-effective and integrated approach with core activities and services and in close cooperation with key supply chain stakeholders.Drive continuous improvement and innovation initiatives analyzing best practices from the humanitarian and development fields, academia and private sector.Lead supply chain planning and oversee and coordinate periodic planning across functions and with partners to develop consensus on supply chain operational plans.Coordinate implementation of agreed plans in close cooperation with key supply chain stakeholders.Plan, monitor and manage resources to maximize effectiveness of large supply chain operations.Foster productive partnerships with key stakeholders amongst government and other national organizations, UN agencies, NGOs, private sector and academia to share knowledge and resources and build capacity, resulting in coordinated and cost effective supply chain operations.Lead market analysis and supply chain network mapping to inform the selection of appropriate operation modalities to improve supply chain performance.Lead supply chain operations to ensure compliance with the established supply chain strategies, policies, procedures and controls, and assist in the implementation of corporate standards, with special emphasis on quality control, loss prevention, risk mitigation and cost effectiveness.Constantly review the performance of supply chain operations to ensure that appropriate internal controls are in place.Coordinate management of service providers/vendors, port, fleet and warehouse operations to promote safe, efficient planning and execution of WFP operations and safeguard WFP's interest.Manage accurate and timely reporting including provision of substantial analysis of supply chain activities and trends to enable informed decision-making and consistency of information presented to a wide range of stakeholders.Lead, motivate and develop a large team providing coaching, training and career guidance as required to ensure appropriate development and enable high performance.Contribute to preparedness actions, providing technical recommendations and guidance and monitoring the management of specific supply chain risks to enable WFP, governments and other partners to quickly respond and deploy food and resources at the onset of the crisis.Take responsibility for an equitable and inclusive workplace which incorporates all dimensions of the WFP diversity and inclusion framework.Other as required.QUALIFICATIONS AND EXPERIENCEEducation: Advanced University degree preferably in Supply Chain Management, Engineering, Economics, Business Administration, Logistics, or other related field, or First University degree with additional years of related work experience and/or training/courses.Desired experiences for entry into the role:Experience in managing supply chain operations including coordination with internal and external stakeholders and supporting emergency programs;Experience in shaping and implementing operational supply chain strategies in a country;Experience in operational and strategic supply chain planning;Experience in developing and managing relationships and national capacity building initiatives with UN agencies, NGOs, private sector and/or government organizations;Experience in implementing/setting-up supply chain improvement and optimization initiatives to achieve cost efficiency, improved agility, reliability and quality;Experience negotiating service arrangements with multiple third parties respecting WFP's best interests;Experience in monitoring operational success and suggesting areas of improvements;Experience supervising teams of professional staff.Language:Fluency (level C) in English language.Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese (a WFP working language).MORE ABOUT YOU:You have: (to be completed by the recruiter)ADDITIONAL / NICE TO HAVE(to be completed by the recruiter)WFP LEADERSHIP FRAMEWORKWFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.Click here to access WFP Leadership FrameworkREASONABLE ACCOMMODATIONWFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process.If you require a reasonable accommodation, please contact:NO FEE DISCLAIMERThe United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process.Should you receive a solicitation for the