Student Program Coordinator

Student Program Coordinator Employment Opportunities Designed to Help Us Collaborate in CreationThank you for your interest in Loyola University Chicago.To view open positions, please enter your search criteria below.You may view all open positions by not specifying any search criteria and selecting the "Search" button.Bookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition.To learn more about Loyola University Chicago's mission and its focus on transformative education, candidates should consult our websites at / and .Position DetailsPosition Title: PROGRAM COORDINATORPosition Number: *******Work Modality: Fully In-PersonJob Category: University StaffJob Type: Full-TimeFLSA Status: Non-ExemptCampus: Maywood-Health Sciences CampusDepartment: PHYSIOLOGY ******A)Is this split and/or fully grant funded?NoDuties and ResponsibilitiesThis is a combined position that supports the administrative needs of the Chair and Directors with the department's activities, and coordinates various administrative processes and projects.Responsibilities include support for the faculty and students in the graduate programs within CaMP, and responsibility for several established and ongoing complex processes unique to the department, in addition to general administrative support for the department.These include the Masters in Medical Physiology (MSMP – max enrollment 30), Masters in Clinical and Applied Proteomics (MS-CAPS – max enrollment 25), Masters in Cell and Molecular Physiology (MS-CaMP – no max), and the PhD track in Physiology (no max).Maintain chair's calendar, schedule meetings, arrange appointments, and coordinate travel arrangements.Bring pertinent dates to chair's attention, prepare and/or provide necessary documents for use in meetings.Record, transcribe, and distribute meeting minutes for the Physiology faculty meetings; prepare and distribute faculty meeting agenda.Assist chair with all aspects of faculty recruitment, maintaining professionalism in constant contact with external contacts.Assist with faculty employment processes: monitor and maintain credential files, prepare master files for search committees, prepare correspondence to applicants, create and maintain applicant spreadsheets.Prepare and proofread correspondence, reports, and other documents.Serve as communication hub of the department by communicating information from the chair and/or directors to others via mail, email, telephone, web, departmental boards, and providing complex information on processes specific to the department to faculty, staff, students, and external visitors.Organize all aspects of invited speakers for the CaMP seminar series with minimal assistance from Committee Chair.Submit reports to ensure departmental seminar series maintains CME credit status and submit required documentation to CME office for each speaker.Ensure CME sign-in sheet is available at all seminars; enter names of attendees for CME credit.Maintain spreadsheet of seminar expenses.Create, distribute, and post seminar flyers.Order food for student/speaker lunches.Escort speaker when on site and arrange transport.Submit check requisitions for speaker honorarium and complete expense reimbursements as needed.Departmental SupportOrganize and maintain an accurate paper and electronic filing system for departmental chair, director, program directors, and department.Act as mentor and trainer to junior level support staff, students, and volunteers.Order and maintain supplies.Submit facility requests as required.Serve as principal contact and source of information for students, staff, faculty, and external visitors.Handle special projects and events—organize student career day and departmental events by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets; make travel arrangements and oversee the event as it occurs.Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.Place purchasing orders in Lawson.Act as receptionist to internal and external visitors by answering departmental general phone and greeting guests.Graduate Program SupportBe the primary contact for all current and prospective students.Upload all course materials in Sakai and work with faculty to revise course materials including PowerPoints, handouts, Panopto videos, and exam questions.Facilitate enrollment and student course registrations each semester.Organize orientation program: coordinate presentations from parking, library, biosafety, student wellness, ministry, medical school organizations, etc.Work with medical students in the peer mentoring program and help organize events for MSMP students with the medical school mentors.Proctor all exams for the MSMP program and maintain grade records.Create and maintain all MSMP course schedules, coordinate teaching faculty, reserve room scheduling, and assist students with scheduling issues.Maintain and update program and department websites.Work with international office for international student visa issues.Attend graduate program recruitment fairs and create promotional materials.Work with educational technology to maintain and launch online course modules for MS-CAPS.Research local hotels about student housing options for in-person laboratory rotations.Process all applications in Slate and work with admissions committee for all MS programs.Answer email and phone inquiries from prospective students.Maintain historical data and track students following graduation to ensure outcomes statistics are accurate.Work with PhD students to schedule committee meetings and reserve rooms.Organize all social events and graduation celebration.Assist the faculty Graduate Program Directors in other areas as requested.Minimum Education and/or Work Experience• Bachelor's degree in related field and at least two to three years of related experience required.• Bachelor's degree strongly preferred.QualificationsExcellent verbal and written communication.High level organizational skills.Ability to multi-task and meet deadlines.Ability to work well independently and as part of a team.Must be self-motivated.Computer SkillsProficiency in Word and Excel.Aptitude to learn specific computer applications as necessary such as Slate.Reviewing and updating departmental website (weekly).Attending and active in the social media committee meetings and follow-up activity.Obtaining computer and related quotes for the Department.Recording faculty lectures; help with editing, storage and organization of same.Supervisory ResponsibilitiesNo.Physical DemandsNone.Working ConditionsNone.Open Date01/02/2026SalaryPosition maximum rate: $*****/hrPosition minimum rate: $*****/hrSpecial Instructions to ApplicantsAs a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition.To learn more about Loyola University Chicago's mission and its focus on transformative education, candidates should consult our websites at / and .About Loyola University ChicagoFounded in ****, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability.A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact.With 15 schools, colleges, and institutes—including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience.Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement.Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.BenefitsLoyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits.To view our benefits in detail, click here.EEO StatementLoyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education.Please see the University's Nondiscrimination Policy.Supplemental QuestionsDo you have a bachelor's degree in related field and at least two to three years of related experience required?YesNoWhy do you want to work for Loyola University Chicago?(Open Ended Question)How did you hear about this employment opportunity?Public Job PostingInternal Job PostingAgency ReferralAdvertisement/PublicationPersonal ReferralWebsiteOtherHow do your personal values align with Loyola University Chicago's mission and values?(Open Ended Question)Applicant DocumentsRequired DocumentsResumeCover Letter/Letter of ApplicationOptional DocumentsLoyola University Chicago | Information: ******************** W Sheridan Rd | Chicago, IL | ********* (c) Loyola University Chicago | University PoliciesTo ensure the security of your data, you will be logged out due to inactivity in 3 minutes at ...Any data not saved will be lost.Click 'OK' to keep your session active.#J-*****-Ljbffr