Office Assistant

Job Description - Office Assistant )CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT :Office AssistantJob Posting02/Jan/****Closure Date24/Jan/****, 3:59:00 AMOrganizational Unit : NFOJob TypeStaff positionType of Requisition : General ServicePrimary LocationItaly-RomeDuration : Fixed-term: one year with possibility of extensionPost Number :CCOG Code : ****IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal deviceFAO CommitmentFAO is committed to achieving workforce diversity in terms of gender, nationality, background and cultureQualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to applyEveryone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's valuesFAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discriminationAll selected candidates will undergo rigorous reference and background checksAll applications will be treated with the strictest confidentialityFAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.FAO's commitment to environmental sustainability is integral to our strategic objectives and operations.The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the **** Agenda through the FAO Strategic Framework by supporting the transformation to more efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment and a better life, leaving no one behind.Organizational SettingFAO's commitment to environmental sustainability is integral to our strategic objectives and operations.The Forestry Division (NFO) leads FAO's work in promoting sustainable forest management and providing leadership on the environmental, social and economic dimensions of forestry, including its contributions to poverty reduction and food security and nutrition.It liaises with Members, civil society and the private sector in aspects ranging from development of effective forest policies to forest conservation and management issues and strengthens the role of forests in climate change mitigation and adaptation.The Division also collects, analyzes and disseminates information on the world's forest resources and on the production, trade and consumption of wood and non-wood products.The position is located in the Global Forest Resources Assessment (FRA) team of the Forestry Division (NFO) at FAO headquarters in Rome, Italy.Main PurposeThe Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.Supervision Received/ExercisedThe Office Assistant reports to higher-graded Office Associate of the FRA team, NFO.He/she acts independently on routine matters and consults with his/her supervisor(s) on new and/or more complex issues and procedures.Supervision received provides for technical and procedural guidance and on-the-job learning.Working RelationshipsThe Office Assistant interacts with a variety of colleagues from within the work unit.Interactions relate to the exchange of routine information and the provision of standard office support services.Key Functions / ResultsType, format and draft routine correspondence; collate tables, reports, presentations, publications and other documentation.Receive and direct telephone calls and visitors; screen and send e-mails; respond to routine internal and external enquiries and/or refer to appropriate contacts/units.Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files); present results in standard format.Set up and maintain office files and reference systems according to standard procedures, including an e-book for signatures.Initiate, view and track a variety of administrative transactions in the computerized financial, travel, human resources systems.Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities).Assist with arranging for travels: organize transport, logistics, accommodation, documents.Ensure availability of office supplies and appropriate maintenance of office equipment.Perform other duties as required.Impact Of WorkThe Office Assistant participates as part of a team in the provision of administrative and office support services.Actions reflect on the immediate and wider work unit.CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWINGEducation: Secondary School Education.Experience: Two years of relevant experience in office support work.Languages: Working knowledge (proficiency – level C) of English.IT Skills: Knowledge of the MS Office applications, Internet and office technology equipment.ResidencyGeneral Service Staff are recruited locally.To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application.Technical SkillsGood knowledge of the communication and documentation standards.Good knowledge of corporate computerized financial, travel, human resources systems and administrative procedures and policies.Good knowledge of the organizational structure.Desirable Qualifications And SkillsIntermediate knowledge (intermediate proficiency – level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).Ability to develop and maintain plans for key administrative processes (human resources, travel and procurement).Good planning and organizational skills.Knowledge of recruitment process of all categories of staff and non-staff including the process of vacancy announcements issuance.ADDITIONAL INFORMATIONFAO does not charge a fee at any stage of the recruitment process (application, interview, processing).Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED).The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments.Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location.For additional information visit the FAO employment website: TO APPLYTo apply, visit the recruitment website at Jobs at FAO and complete your online profile.Once completed, please apply and submit your application, with language certificates as attachments.Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.FAO reserves the right to request candidates to undertake a language test in the future, as appropriate.Incomplete applications will not be considered.Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications.Personal information provided on your application may be shared within FAO and with other companies acting on FAO's behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services.You will be asked to provide your consent before submitting your application.You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application.Only applications received through the recruitment portal will be considered.Your application will be screened based on the information provided in your online profile.We encourage applicants to submit the application well before the deadline date.If you need help or have queries, please create a one-time registration with FAO's client support team for further assistance: .#J-*****-Ljbffr