Office Assistant, Rome, Italy

Job Description - Office Assistant (2601885)

Job Description

CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT : 2601885
Office Assistant

Job Posting
06/Sep/2026

Closure Date
21/Sep/2026, 9:59:00 PM

Organizational Unit : CSH - Human Resources

Job Type
Staff position

Type of Requisition : General Service

Primary Location
Italy-Rome

Duration : Fixed-term: two years with possibility of extension

Post Number : 0037117

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture

Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply

Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values

FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination

All selected candidates will undergo rigorous reference and background checks

All applications will be treated with the strictest confidentiality

FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

FAO's commitment to environmental sustainability is integral to our strategic objectives and operations.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life leaving no one behind.

FAO's commitment to environmental sustainability is integral to our strategic objectives and operations.

The Human Resources Division at the Food and Agriculture Organization (FAO) serves as an enabler of FAO's strategic objectives by fostering a dynamic, inclusive, and high-performing organizational culture. Our mission is to empower managers, leaders, staff and the affiliate workforce through strategic talent management practices, ensuring alignment with FAO's goals and values. In this context, the Division provides effective administrative function and serves as a strategic partner that delivers innovative, integrated, and forward-looking HR solutions.

The position is located in the Human Resources Division at FAO headquarters in Rome, Italy.

Main Purpose
The Office Assistant coordinates and performs the full range of office support, management support and administrative tasks, providing for the smooth and efficient running of the Office. He/ she ensures quality and consistency of the flow of office work and information in the work unit.

Supervision Received/Exercised
The Office Assistant reports to the Director, Human Resources Division. The incumbent operates independently and takes decisions on work priorities and exercises initiative for dealing with cases without precedents. Supervision received is focused on the quality of work outputs. He/ she provides guidance and advice to other office support staff.

Working Relationships
The Office Assistant works closely with a wide range of colleagues in the division /region, with central units and external clients, performing and coordinating office- and management support services, and providing procedural guidance and information.

Key Functions/Results

Screen requests for appointments with supervisor; maintain supervisor's calendar; confirm mutually convenient schedules and arrange appointments; receive visitors; place and screen telephone calls; respond to queries and correspondence, often of a sensitive, confidential or technical nature.

Coordinate office support services for meetings, trainings, seminars, committees, and special projects and events; attend meetings, prepare minutes, monitor follow-up activities; make arrangements for formal editing, translation, etc., of documents and publications