Staff Assistant

Staff Assistant (Staff Work Management)
Salary: €3,683.48 monthly

Azienda: Nato Corp Tipo Lavoro: Full Time Italy

Descrizione Lavoro - Staff Assistant (Staff Work Management)
POST NO. OJS ZXIK 0071

POST TITLE: Staff Assistant (Staff Work Management)

DIRECTORATE: Management

GRADE: G-8/B-3

DUTY LOCATION: HQ Joint Force Command Naples (HQ JFCNP), Lago Patria

SECURITY CLEARANCE: NATO SECRET

1. Post Context/Post Summary

Headquarters Allied Joint Force Command Naples provides a resilient, static Joint headquarters to plan, prepare and conduct operations across all domains from Baseline Activities and Current Operations (BACO), including deterrence, through Crisis, up to the Maximum Level of Effort (MLE), in order to support NATO's three core tasks, at the Joint Operational level, as directed by SACEUR.

Supported by the Single Service Commands, Allied Joint Force Command Naples integrates allocated forces, including NATO Force Structure entities, and synchronises activity to achieve operational objectives. It maintains comprehensive, regional focused, situational awareness, leads contingency planning and directs exercises. It also provides out-of-theatre support to enduring NATO operations and could contribute specific Joint competencies to other NATO Command Structure or NATO Force Structure entities.

It is capable of commanding a Joint Task Force operating within or beyond SACEUR's Area of Responsibility, with theatre enablement provided by a dedicated Joint Logistic Support Group Headquarters. It has the capability to deploy tailored elements to enable reconnaissance, liaison, and coordination, and support the Joint Commander. Synchronises and integrates Joint and Combined armed forces within the Joint Operational Area (JOA) in support of a Joint Task Force.

The Management Directorate (MGT) directs the HQ staffing, workflow and protocol activities, internal security, identifies efficiency measures to organisational and procedural issues being responsible for internal control, ensures information management and data protection and provides essential support services and facilities management.

The Workflow and Information Management Branch (IMB) provides Staff Workflow and Information and Knowledge Management.

The Staff and Workflow Management Section is responsible for the effective and efficient transmission of external correspondence, Command Group (CG) decisions, actions and requirements within the JF HQ staff (deployed and static) as well as affiliated and higher HQs.

The Staff Work Assistant provides tasker tracking support, basic product quality assurance and staff support for the Section.

2. Principal Duties

Assists with basic tasker tracker queries, actions and final processing of packages.

Produces tracking and staffwork analysis products utilising available databases.

Provides administration support.

Maintains correspondence and message files for the office in accordance with in place regulations.

Composes replies to routine correspondence as required, with minimal verbal instructions or based upon personal knowledge of salient facts.

Answers telephones, solving queries wherever possible and recording telephone messages.

Reproduces copies of printed material using office-copying equipment.

Undertakes work as part of a project team or working group as directed or assigned.

3. Special Requirements and Additional Duties

The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract.

The incumbent may be required to undertake deployments in support of military operations and exercises, and/or TDY assignments, both within and without NATO boundaries up to 30 days. The work is normally performed in a Normal NATO office working environment. Normal Working Conditions apply. The risk of injury is categorised as No Risk.

4. Essential Qualifications

a. Education/Training

Higher secondary education and intermediate vocational training leading to a formal qualification, with 2 years of job-related experience, or, Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation, with 4 years of post-related experience.

b. Professional experience

A minimum of 3 years of administrative experience or clerical functions gained in an international and /or publi