Office Assistant, Rome

Job Description - Office Assistant (2602070)

Job Description

CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT : 2602070

Office Assistant

Job Posting
05/Oct/2026

Closure Date
19/Oct/2026, 9:59:00 PM

Organizational Unit : NSA - Animal Production and Health

Job Type
Staff position

Type of Requisition : General Service

Primary Location
Italy-Rome

Duration : Fixed-term: two years with possibility of extension

Post Number : 0059250

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.

FAO Commitment to Equality and Diversity

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture

Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply

Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values

FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination

All selected candidates will undergo rigorous reference and background checks

All applications will be treated with the strictest confidentiality

FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

FAO's commitment to environmental sustainability is integral to our strategic objectives and operations.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting
The Animal Production and Health Division (NSA) promotes and facilitates the sustainable development of the livestock sector, optimizing its contribution to nutrition, food security and rural poverty reduction. NSA integrates scientific, technical expertise and policy advice, it facilitates policy dialogue (including through intergovernmental bodies), encourages good governance, manages knowledge and provides information, analysis and technical assistance for the development and implementation of innovative solutions to produce safe animal products more sustainably, efficiently, and in a more integrated manner.

The activities of the Sustainable Animal Production, Feed and Genetics Branch cover all production systems, from pastoralism to intensive systems, including crop-livestock integrated systems, and aims to enhance their sustainability in its three pillars: environmental, economic and social.

The position is located in the Sustainable Alcohol Production, Feed and Genetics Branch (NSAP) of the Animal Production and Health Division (NSA) at FAO headquarters in Rome, Italy.

Main Purpose
The Office Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

Supervision Received/Exercised
The Office Assistant reports to the Chief, Sustainable Animal Production, Feed and Genetics Branch (NSAP)and receives guidance from the senior Office Associate.

The incumbent acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

Working Relationships
The Office Assistant usually interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and office support services.

Key Functions/Results

Arrange appointments for the supervisor, receive visitors, screen and send e-mails and respond to routine requests for information.

Provide office, protocol, administrative and logistics support to meetings, committees, conferences, etc.

Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions.

Respond or draft responses to standard/routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports.

Proofread documents and format texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards.

Initiate general administrative tasks