Senior Associate Finance

Overview

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Publicis Sapient is looking for a Senior Associate – Finance in Italy to join our team of bright thinkers and enablers. You will use your financial acumen, analytical skills, and attention to detail to support Italy's' finance operations. We are on a mission to transform the world, and you will be instrumental in shaping how we do it with your ideas, thoughts, and solutions.

Key Responsibility statement:

As a Senior Associate, Finance & Billing Specialist, you will support Publicis Sapient's finance operations, ensuring accurate and compliant billing, accounts payable, and month-end closing activities.

Working closely with Finance, Operations, Project Management, and Commercial teams, you will manage complex financial processes and contribute to continuous improvement initiatives across the function.

Client Billing & Revenue Operations

• Prepare, review, and coordinate client billing drafts, ensuring all billing information is accurate, complete, and aligned with agreed commercial terms and internal procedures.
• Manage client account extensions, amendments, and other required changes within the relevant systems
• Review billing transactions in detail to ensure compliance with company policies, internal controls, and client-specific invoicing requirements.

Issue Resolution & Cross-Functional Collaboration

• Investigate and resolve billing discrepancies, system issues, invoice rejections, and client billing enquiries.
• Process credit notes, re-bills, and re-generations as required.
• Provide operational support to the Accounts Receivable team in monitoring outstanding balances and ageing reports. Assist with the identification and follow-up of overdue items, investigate discrepancies where required, and support collection activities to facilitate timely receipt of client payments
• Identify process improvement opportunities and support operational efficiency and automation initiatives.

Financial Close, Controls & Compliance

• Support month-end, quarter-end, and year-end billing activities to enable timely revenue recognition and financial close.
• Prepare the necessary files, supporting documentation, and information required for intercompany and intracompany postings.
• Assist with audit requests and ensure adherence to financial controls, company policies, and statutory requirements.
• Maintain knowledge of Italian invoicing requirements and support compliance with applicable tax and regulatory standards.
• Escalate risks, process gaps, and billing issues appropriately, driving resolution through cross-functional collaboration.
• Adhere to standard operating procedures, financial controls, compliance requirements, and service level agreements.
• Create and process purchase orders in accordance with company procedures and approval requirements. Ensure that POs contain accurate information and distribute them to the appropriate vendors or internal colleagues for further processing and follow-up.
• Manage the creation, extension, amendment, and maintenance of vendor records within the relevant systems. Verify that vendor information is complete and accurate and ensure that changes are processed in accordance with established controls and approval procedures
• Support the review and approval process for vendor invoice payments
• Provide day-to-day support to colleagues in resolving expense-related issues and queries. Investigate discrepancies, assist with identifying appropriate solutions, and coordinate with relevant teams where further action or clarification is required.
• Provide broader administrative and operational support to the Finance and Accounting teams as required, contributing to the efficient and accurate execution of day-to-day financial processes and maintaining a high level of data quality and compliance with internal procedures.
• Actively develop and maintain meaningful working relationships across the business environment.

Required Skills:

• Strong understanding of end-to-end billing processes, including the financial impact of billing transactions and a solid working knowledge of Italian accounting and invoicing principles.
• Experience preparing intercompany accounting entries and performing related reconciliations.