Executive Assistant to Chief Executive Officer

Working Hours: Monday–Friday, 9:00 AM – 6:00 PM (Central European Time)

Languages: English or Spanish required; fluency in both strongly preferred. Italian is a plus.

About the Position
Assets Funding Capital is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide direct support to our CEO.

This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and takes initiative without requiring constant supervision.

The Executive Assistant will play a key role in managing the CEO's daily schedule, coordinating business activities, conducting research, and ensuring that administrative and operational responsibilities are handled efficiently.

We are looking for someone who can anticipate needs, maintain confidentiality, and help the CEO remain focused on strategic business priorities.

Key Responsibilities
Executive & Calendar Management

Manage the CEO's calendar, appointments, and daily schedule.

Schedule and coordinate internal and external meetings across multiple time zones.

Prepare meeting agendas, track action items, and follow up on outstanding tasks.

Proactively identify scheduling conflicts and optimize the CEO's time.

Travel & Logistics Coordination

Arrange domestic and international travel, including flights, accommodations, and transportation.

Prepare detailed travel itineraries and coordinate reservations.

Assist with last-minute schedule changes and travel requirements.

Research & Business Development Support

Conduct research on potential business opportunities, companies, investors, and industry trends.

Identify relevant business contacts and decision-makers.

Prepare research summaries and organized reports for the CEO.

Support business development initiatives through outreach and follow-ups.

Draft professional emails and correspondence on behalf of the CEO.

Coordinate communication with investors, business partners, vendors, and other external contacts.

Track outreach efforts and ensure timely follow-ups.

Maintain professional relationships and handle sensitive information with discretion.

Document & File Management

Organize and maintain Google Drive folders, documents, and shared files.

Establish efficient filing systems for easy access to important information.

Prepare, format, and organize presentations, spreadsheets, and business documents.

Ensure records and documentation remain accurate and up to date.

General Administrative & Operational Support

Manage daily administrative tasks and special projects assigned by the CEO.

Track deadlines, deliverables, and outstanding priorities.

Coordinate with internal team members to ensure timely execution of tasks.

Identify opportunities to improve workflows and operational efficiency.

Qualifications & Requirements

Previous experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role.

Fluency in English or Spanish is mandatory; proficiency in both languages is highly preferred.

Italian language proficiency is considered an advantage.

Excellent organizational, time management, and multitasking skills.

Strong written and verbal communication skills.

Proficiency in Google Workspace (Gmail, Google Calendar, Google Drive, Google Docs, and Google Sheets).

Comfortable using Microsoft Office, Zoom, and other digital productivity tools.

Strong research capabilities and attention to detail.

Ability to work independently, prioritize tasks, and meet deadlines.

High level of professionalism, discretion, and confidentiality.

Reliable internet connection and personal computer suitable for remote work.

Availability to work 9:00 AM – 6:00 PM Central European time, Monday through Friday.

Ideal Candidate
We are looking for someone who is:

Proactive: Anticipates needs and takes initiative.

Highly organized: Can manage multiple projects and deadlines simultaneously.

Resourceful: Finds solutions independently and adapts quickly.

Detail-oriented: Maintains accuracy and consis