Consultant Aviation

DEADLINE FOR APPLICATIONS 8 November 2026-23:59-GMT+01:00 Central European Time (Rome) WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. ABOUT WFP The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of extreme weather shocks. At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves. To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok. WHY JOIN WFP?
• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
•

We offer
an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement). JOB TITLE: ADMIN & FINANCE CONSULTANT UNHAS TYPE OF CONTRACT: REG CONSULTANT UNIT/DIVISION: Aviation Service (SCDA) / Supply Chain & Delivery DUTY STATION: Rome, Italy DURATION: 11 months BACKGROUND AND PURPOSE OF THE ASSIGNMENT: Provides financial support for the smooth management of WFP air operations whilst supporting the Business unit, Aviation Service (SCDA). ACCOUNTABILITIES/RESPONSIBILITIES: Under the direct supervision of the Head of Business Unit, the incumbent's main responsibilities are to support UNHAS finances through monitoring budgets and providing accurate and complete accounting, budgetary and financial information; Within his/her delegated authority, the Admin & Finance Consultant will carry out a range of duties including the following: a. Administration Support Functions: 1) Support in optimization of utilization Adjusted DS generated from contributions programmed for UNHAS activities 2) Support in introduction of the new monthly report on Take Flight 3) Support in introduction and implementation of the standard template for of dedicated flights cost calculation in Country Offices. (PFI and Invoice) 4) Assist BU dedicated staff in providing technical support to UNHAS finance staff in the field as required 5) Support in implementation of the Centralized funding Mechanism. Review of applications, preparation to the Committee meeting, minutes and NFR for approval. 6) Support in ECHO funds management during the BIS of the dedicated staff member 7) Perform additional ad-hoc tasks upon request. 8) Record and execute inspection reports for procured items and services rendered. 9) Ensure direct purchasing through appropriate WFP procedures. 10) Support UNHAS staff, contracted operators and/or vendors to secure relevant travel documentation and formalities in coordination with the CO. b. Finance Functions: 1) Review and reconcile all receipts (cheque, cash deposits, and direct transfer) with customer statements on weekly basis to ensure proper financial recording. 2) Support AFO’s to ensure the regular clearing of UNHAS receipts against Bank clearing accounts (Account numbers 241022 and 241032). 3) Support AFO’s to ensure proper maintenance of customer accounts in EFMA and WINGS and timely clearance of outstanding advances and other receivables in WINGS. 4) Support AFO’s to ensure proper procedures for costing and locking flights in EFMA and extract monthly income for processing and parking in WINGS before set deadlines. 5) Facilitate the reconciliation all charter flights between EFMA and WINGS before locking. 6) Ensure proper funds' disbursements in accordance with authorizations and legitimate documentation. 7) Follow up on open UNHAS PRs, POs, Bank open items, vendor advances and trips. 8) Assist in the preparation of UNHAS budgets, budget implementation and monitoring. 9) Advise and support the UNHAS office on all financial matters. 10) Ensure transparent and efficient utilization of financial resources and compliance with WFP financial policies, procedures, rules and regulations. 11) Perform other related duties as required DELIVERABLES AT THE END OF THE CONTRACT: 1) Funds are disbursed in accordance with authorizations and legitimate documentations and coordinate with HQ for the programming of cost recovery funds. 2) UNHAS resources are utilized efficiently and in compliance with WFP financial policies, procedures, rules and regulations. 3) Reconciliation between customer’s accounts in EFMA and WINGS, flights in EFMA are costed and locked, and chartered flights are reconciled between EFMA and WINGS. 4) Reconciliation of receipts between customer’s accounts in EMFA and bank accounts in WINGS. 5) Minimize open PRs, POs, trips, bank open items, vendor advances. 6) Procurement plans including fuel requirements are prepared and coordinated with procurement unit in CO. QUALIFICATIONS & EXPERIENCE REQUIRED

Education:
Advanced University degree (masters or equivalent) in Finance, Business Administration, Accounting or related fields; or University degree in the same subject(s) plus membership in an internationally recognized professional accountancy body such as Association of Chartered Certified Accountants (ACCA), Institute of Certified Public Accountants (ICPA) or equivalent.

Experience:
a. At least six years of postgraduate professional experience in finance and/or admin. b. Previous experience in administration, finance, funds management, human resources with WFP is desirable. Experience in Special Accounts and/or funds management with WFP Aviation or UNHAS will be an advantage. Knowledge &

Skills:
a. Strong communications and coordination skills. b. Ability to work independently. c. Ability to switch to various job functions and multi-task. d. Ability to present information clearly and coherently e. Readiness to work long hours when required f. Familiarity with WINGS operating system in relation to finance, procurement and travel g. Firm grasp of WFP Finance rules, procedures, regulations and policies and a sound knowledge of WFP Administration/Procurement (non-food items) procedures. Languages: Fluent in English Language (Level C) and a second UN language as per WFP requirements. WFP LEADERSHIP FRAMEWORK WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission. Click here to access WFP Leadership Framework REASONABLE ACCOMMODATION WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org NO FEE DISCLAIMER The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once

your profile
is completed, please apply, and submit your application.
• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application
- unsolicited applications or documents sent to this inbox will not receive a reply.
• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.
• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process. All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.