Dean’s Office Associate, Events and Social Media

21 ore fa

Bologna, Emilia-Romagna, Italia Bologna Business School - Università di Bologna Tempo pieno

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JOBThe Dean’s Office Associate, Events and Social Media, reports to the Dean. The role keeps the Dean’s time, information and relationships in order, runs the events the Dean hosts, and gives the Dean a clear and consistent professional voice on social media. It works daily with faculty, program heads, staff units, students, corporate partners and institutional contacts, and coordinates closely with the Executive President’s Office and with Corporate Communications. DEAN'S OFFICE OPERATIONS
• Manage the Dean’s calendar, travel and expenses; set priorities among meeting requests from faculty, staff, students, partners and institutions; prepare daily briefs and background material for each appointment.
• Act as first point of contact for the Dean’s Office in Italian and English; handle correspondence and draft letters, replies and short communications for the Dean’s signature.
• Prepare agendas, minutes and action lists for the Dean’s standing meetings, including the Leadership Team, the Associate Deans and the program heads, and follow actions through to completion.
• Keep the Dean’s Office files, contact lists, distribution lists and shared drives in order; handle confidential information with discretion.
• Coordinate with the Executive President’s Office on joint events, institutional visits and governance meetings, so that the two offices work from one calendar. EVENTS
• Plan and run the events hosted by the Dean: faculty meetings and retreats, visiting speakers and delegations, partner and donor visits, internal town halls. This covers budgets, venues, catering, logistics, protocol, guest lists and on-site coordination, with the campus facilities team and Corporate Communications.
• Produce run-of-show documents, briefing notes and speaking points for the Dean; manage invitations, registrations, confirmations and follow-up.
• Keep an events calendar for the Dean’s Office aligned with the School’s calendar of program and institutional events. SOCIAL MEDIA AND COMMUNICATION
• Run the Dean’s professional social media presence (LinkedIn, TikTok, Instagram): editorial calendar, posts, visuals and short videos from events and campus life, engagement and follow-up, within the School’s brand and communication guidelines and in coordination with Corporate Communications.
• Capture and share highlights of School life, such as faculty research, program milestones, student and alumni achievements and rankings news, for the Dean’s channels.
• Monitor mentions, rankings and sector news relevant to the Dean’s agenda and prepare a short weekly digest. The Dean’s Office is expected to grow. The person appointed will help define its working methods and may take on further responsibilities as the Office develops. Requirements and selection process are detailed at this link: https://www.bbs.unibo.it/open-position/deans-office-associate-events-and-social-media/ Please, do not submit applications through LinkedIn

Dean’s Office Associate, Events and Social Media

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Dean’s Office Associate, Events and Social Media

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