HR Operations Specialist

Company: Sanoma Italia Sanoma Italia

Location:
Milan, with occasional travel to the Turin office Reporting Line: HR Business Partner Italy

About the Role
Sanoma Italia is looking for an HR Specialist to support the HR Business Partner in delivering the local people agenda and providing high-quality support to managers and employees across the employee lifecycle. The role is focused on HR business partnering, people processes, projects and employee experience, working in close collaboration with the broader HR organization. This position does not sit within HR Operations and does not own payroll or specialist HR administration processes. It works with the relevant HR Operations and specialist teams where coordination is required, while maintaining a clear focus on business partnering activities.

Key Responsibilities
HR Business Partnering Support
• Support the HR Business Partner in day-to-day people and organizational matters, translating business needs into practical HR actions.
• Act as an accessible point of contact for managers and employees on people-related topics, escalating complex or specialist matters to the appropriate HR owner.
• Prepare HR reports, presentations, analyses and business-related documentation to support people decisions and organizational discussions.
• Support organizational changes and workforce initiatives through coordination, communication, documentation and follow-up.
• Partner with internal HR specialists and relevant stakeholders to ensure consistent implementation of HR policies and people processes. People Processes & Talent
• Contribute to annual HR cycles, including performance management, goal setting, salary review, talent review, succession planning and engagement surveys.
• Support learning and development initiatives, including needs collection, coordination and follow-up.
• Support recruitment processes and structured onboarding for new hires in partnership with the relevant recruiting stakeholders.
• Contribute to employee engagement, internal communication, employer branding and culture initiatives.
• Support initiatives connected to leadership, capabilities and organizational effectiveness. HR Projects, Data & Insights
• Support the implementation of local, regional and global HR projects and change initiatives.
• Maintain and consolidate people data needed for business partnering activities, ensuring accuracy of HR analyses and reporting.
• Prepare recurring and ad hoc people insights to support decision-making, workforce planning and HR priorities.
• Contribute to the continuous improvement and digitalization of HR ways of working.
• Support the HR Business Partner in coordinating follow-ups, timelines and stakeholder actions across HR initiatives. Employee Experience
• Support managers and employees in navigating HR processes and identifying the right HR channel or specialist when required.
• Contribute to a consistent and positive employee experience throughout the employee lifecycle.
• Help ensure clear, timely and employee-friendly HR communication. Candidate Profile Education
• Degree in Human Resources, Business Administration, Law, Psychology or a related field. Experience
• 2-4 years of experience in HR Business Partner support, HR Specialist or HR Generalist roles.
• Experience supporting multiple people processes and working with managers and employees in a business-facing HR environment.
• Experience in an international or matrix organization is considered an advantage. Technical Skills
• Good understanding of core HR processes across the employee lifecycle.
• Strong analytical skills and confidence working with HR data and reporting.
• Strong Microsoft Office skills, especially Excel and PowerPoint.
• Experience with Workday or another HRIS is considered an advantage.
• Good command of English. Personal Competencies
• Strong interpersonal and communication skills, with a service-oriented and collaborative approach.
• Ability to build trusted relationships with managers, employees and HR stakeholders.
• Proactive, pragmatic and solution-oriented mindset.
• Strong organization, prioritization and follow-up skills.
• Attention to detail, discretion and confidentiality.
• Ability to work effectively in an international and evolving environment. Contract & Compensation
• Permanent employment contract.
• Italian Publishing & Graphic Industry Collective Agreement (CCNL Editoriale Grafico).
• Salary range: €28,000
- €33,000 gross annual salary, depending on experience and qualifications.
• Access to company welfare and benefits programs.