Archivist – Administrative Assistant

? JRC Ispra site (VA) | ? On-site | ?? [CONTRACT TYPE] / Full-time Building a sustainable future, together.
At WSP, we design the future of our communities.
As one of the world's leading engineering and professional services firms, we bring together expertise across transport and infrastructure, buildings, energy, environment, water and advisory.
Across Central Europe, we combine local knowledge with international reach to deliver projects that create a positive, lasting impact for clients, communities and the environment.
WSP Italia is supporting the JRC Directorate J – Ispra Site Management, Nuclear Decommissioning and Waste Management under Specific Contract SC06 – Nuclear Facilities Management and Safe Conservation within the CELER Framework Contract.
This role provides document and archive management support for the Decommissioning and Waste Management Programme at the JRC Ispra site.
The opportunity We are looking for an Archivist / Administrative Assistant specialising in document and archive management to join our WSP Italia team at the JRC Ispra site.
In this role, you will oversee the ND assign alphanumeric codes; compile identifying metadata; manage revisions; archive issued documentation; and distribute records to the appropriate recipients in line with Directorate J procedures.
· Digitization and records assembly: Reproduce, print, scan and convert documents and graphic works from paper to digital format for long-term preservation, and assemble Life Records files for projects and maintenance interventions.
· Controlled documentation: Draft documents under the direction of managerial and technical documentation managers, and handle Sensitive and Limited Distribution records with strict attention to confidentiality, accuracy and applicable procedures.
· Programme and administrative support: Upload and archive Specific Contract reports, meeting minutes and deliverables in the dedicated Teams channel and Directorate J archive system, while providing general administrative support to the D