Senior Specialist In Administration, Finance And Accounts Payable Management

Senior Specialist in Administration, Finance and Accounts Payable Management
Deadline: September 30, ****
In short
About us
AI4I – Artificial Intelligence for Industry is a foundation established to implement Italy's national strategy on Artificial Intelligence and to contribute to the development of a research and innovation ecosystem capable of generating an impact on the production system and on society.
Through applied research, technology transfer and collaboration with businesses, universities, research centres and institutions, AI4I promotes the development of innovative AI-based solutions and supports the country's technological transformation.
Thanks to long-term public funding, a
strategic partnership with the Italian Institute of Technology (IIT)
, an
international Scientific Advisory Board
and participation in the
European AI Factory
, AI4I offers a unique environment in which to help shape the
future of artificial intelligence in Italy and Europe
.
Who we are looking for
The AI4I Foundation is seeking a Senior Administration and Finance Specialist, who will have the opportunity to contribute directly to the development of the administrative processes of a rapidly growing national foundation, playing a part in the evolution of the Finance function – with its advanced organizational structure – right from its early stages.
The current role offers further progression in terms of responsibility and career development in the medium term.
The successful candidate will act as the operational lead for the Foundation's
administrative processes
, providing the necessary support to the scientific network with the aim of
streamlining procurement and administrative management activities
, minimizing the administrative burden on the researchers themselves, in full compliance with the Foundation's regulations and public law, ensuring coordination between researchers, internal departments, external service providers involved in administrative activities, and ensuring the proper conduct of administrative, accounting, financial and related tasks.
The role requires a candidate with a
solid background in administration and accountancy
, preferably gained in an audit firm or within highly structured public or private sector organizations, capable of working independently, with precision and a sense of initiative in a dynamic and rapidly evolving environment.
Reporting to the Finance Director
Overseeing the procurement cycle
, supporting internal departments and researchers in preparing purchase requests, and verifying their compliance with internal procedures and current legislation in coordination with the external service provider involved in the process.
Managing the administrative processes related to the accounts payable cycle
, taking into account the specific requirements associated with research project reporting, ensuring the correct handling of goods received, supporting documentation for supplies and services, pre-payment checks on invoices, and the reporting of company expenses.
Collaborate operationally with the external outsourcing provider
on accounting processes, ensuring the timely transmission of the administrative and cost accounting information required for the correct recording of transactions.
Support cash management
by handling operational relations with banks, preparing the necessary documentation for payments and working with the Finance Director on liquidity management.
Coordinate with the Planning, Evaluation and Strategic Control function to implement the budgeting and management control process.
Manage operational relations with tax and employment consultants
, preparing the documentation required for compliance and monitoring its correct and timely execution.
To assist the
Finance Director with operational control activities, period-end closing procedures
, and the preparation of the annual financial statements and reports to support
audits
by the supervisory bodies.
Professional requirements
A bachelor's or master's degree in
Economics, Business Administration or a related discipline
.
If the qualification was obtained abroad, it must be accompanied by a
certificate of recognition or equivalence
, in accordance with current legislation.
At least
5 years' experience
in administration, accounts payable management, procurement processes, accounting or auditing.
Knowledge of
general accounting
principles and
tax issues
relating to the procurement of goods and services.
Good knowledge of
public procurement legislation
, the traceability of financial flows and related compliance requirements (CIG, CUP and associated regulations).
Experience in using
ERP systems
.
Good knowledge of
English
.
Preferred requirements
Experie