Conference Support Specialist

Job Description - Conference Support Specialist **)
Job Description
CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT
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Conference Support Specialist
Job Posting
09/Nov/**
Closure Date
23/Nov/, 10:59:00 PM
Organizational Unit : NSA - Animal Production and Health
Job Type
Non-staff opportunities
Type of Requisition : Consultant / PSA (Personal Services Agreement)
Primary Location
Italy-Rome
Duration : 10 months
Post Number : N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
FAO's commitment to environmental sustainability is integral to our strategic objectives and operations.
Organizational Setting
The Animal Production and Health Division (NSA) leads FAO's work on sustainable livestock transformation and facilitates global dialogue, partnerships and collaboration among stakeholders across the livestock sector. NSA convenes governments, producer organizations, development and financial partners, research institutions, civil society, youth and private-sector actors to advance sustainable livestock development.
FAO is preparing the 3rd Global Conference on Sustainable Livestock Transformation, a flagship event scheduled to be held * September ** at FAO headquarters, Rome. The Conference will bring together Members and a broad range of stakeholders to share experiences, strengthen partnerships, mobilize investment and accelerate action towards more sustainable, resilient and inclusive livestock systems. It will build on the outcomes of previous global conferences, regional dialogues and stakeholder engagement processes.
The position is located in NSA at FAO headquarters in Rome, Italy.
Reporting Lines
Under the overall supervision of the Director, Animal Production and Health Division (NSA), the guidance of the Chief, Livestock Innovation, Climate and Post-harvest Solutions Branch (NSAL), and the immediate supervision of the Conference Technical Co-Leads, the Conference Support Specialist will work in collaboration with members of the Conference Secretariat to support the preparation, planning and organization of the 3rd Global Conference on Sustainable Livestock Transformation.
Technical Focus
Provide organizational and logistical support to the Conference Secretariat and facilitate communication and coordination with relevant stakeholders to contribute to the timely and effective preparation and delivery of the Conference.
Tasks and responsibilities
Support the Conference Secretariat in developing and maintaining a timeline and workplan for the Conference;
Assist in the preparation of the Global Conference concept note and agenda;
Coordinate the preparation of the concept notes and agendas for side events and exhibitions;
Support the establishment of the Conference Organizing and Advisory Bodies; plan and organize coordination meetings; prepare agendas and minutes; and revise relevant documentation;
Assist the Conference Secretariat in drafting concept notes, email messages, official correspondence letters, background papers and other preparatory materials;
Coordinate communication with speakers on the submission of abstracts and presentations, and support the preparation of conference?related documents and publications, ensuring accuracy, clarity and consistency of messaging;
Provide logistical and administrative support to the Conference Secretariat, including budget monitoring, travel arrangements and other operational requirements;
Coordinate inputs for invitations to representatives of member countries and relevant organizations;
In liaison with the Office of Communications (OCC), coordinate inputs for communication materials, including at least one press release about the Conference and regular updates to the Conference website;
Support the development and launch of the Conference website and the preparation of the exhibition;
Perform other related duties as required in support of the Conference.
FAO Standards and guidelines:
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