Office Assistant, Rome

pJob Description - Office Assistant ) /p pJob Description /p pCALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT : /p pOffice Assistant /p h3Job Posting /h3 p05/Oct/** /p h3Closure Date /h3 p19/Oct/, 9:59:00 PM /p pOrganizational Unit : NSA - Animal Production and Health /p h3Job Type /h3 pStaff position /p pType of Requisition : General Service /p h3Primary Location /h3 pItaly-Rome /p pDuration : Fixed-term: two years with possibility of extension /p pPost Number : /p pbIMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device /b /p pStaff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.
/p h3FAO Commitment to Equality and Diversity /h3 ul liFAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture /li liQualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply /li liEveryone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values /li liFAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination /li liAll selected candidates will undergo rigorous reference and background checks /li liAll applications will be treated with the strictest confidentiality /li liFAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
/li /ul pFAO's commitment to environmental sustainability is integral to our strategic objectives and operations.
/p pThe Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the ** Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
/p h3Organizational Setting /h3 pThe Animal Production and Health Division (NSA) promotes and facilitates the sustainable development of the livestock sector, optimizing its contribution to nutrition, food security and rural poverty reduction.
NSA integrates scientific, technical expertise and policy advice, it facilitates policy dialogue (including through intergovernmental bodies), encourages good governance, manages knowledge and provides information, analysis and technical assistance for the development and implementation of innovative solutions to produce safe animal products more sustainably, efficiently, and in a more integrated manner.
/p pThe activities of the Sustainable Animal Production, Feed and Genetics Branch cover all production systems, from pastoralism to intensive systems, including crop-livestock integrated systems, and aims to enhance their sustainability in its three pillars: environmental, economic and social.
/p pThe position is located in the Sustainable Alcohol Production, Feed and Genetics Branch (NSAP) of the Animal Production and Health Division (NSA) at FAO headquarters in Rome, Italy.
/p h3Main Purpose /h3 pThe Office Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.
/p h3Supervision Received/Exercised /h3 pThe Office Assistant reports to the Chief, Sustainable Animal Production, Feed and Genetics Branch (NSAP)and receives guidance from the senior Office Associate.
/p pThe incumbent acts independently in routine matters.
Supervision received is focused on the quality of the work performed and provides for on-the-job learning.
/p h3Working Relationships /h3 pThe Office Assistant usually interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and office support services.
/p h3Key Functions/Results /h3 ul liArrange appointments for the supervisor, receive visitors, screen and send e-mails and respond to routine requests for information.
/li liProvide office, protocol, administrative and logistics support to meetings, committees, conferences, etc.
/li liReview, record, distribute and process incoming mail and correspondence; follow-up on pending actions.
/li liRespond or draft responses to standard/routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports.
/li liProofread documents and format texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards.
/li liIni