Secretary (Office Automation).

2 giorni fa

vicenza, veneto, Italia Department of Defense Education Activity (DoDEA) Tempo pieno

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Duties

Review outgoing correspondence for technical accuracy. (Format, grammar, accuracy, conformance to office policy, completeness, coherence and consistency. Etc.). Use automated software to develop correspondence.
Manage office communication by composing letters, inter-office memos, and/or faxes. Manage incoming correspondence for proper distribution.
Coordinate meetings or briefings to ensure all participants are provided the agenda, background material, or other necessary information.
Processes timecards, personnel/position actions for all assigned staff and manage office calendars/schedules.
Receive callers or visitors to direct inquiries to staff members.
Provide information and guidance on school procedures, reports, and requirements, as well as school programs, polices, procedures, and activities.
Maintain suspense records on correspondence and follow up to ensure timely response.

Requirements
Conditions of employment

Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement.
Proof of U.S. Citizenship required.
Direct deposit of pay is required.
One year trial or probationary period may be required.
Appointment subject to a suitability/fitness determination, as determined by a background investigation.
This position requires a Tier 1 (T1) investigation with Childcare Checks since its duties require interaction with children and youth under the age of eighteen (18) years of age.
Must be able to satisfy the requirements of the 26JUL12 DODI 1400.25 V1230, DoD Civilian Personnel Management System: Employment in Foreign Areas and Employee Return Rights. Visit https://www.esd.whs.mil/DD/DoD-Issuances/140025/.
Individuals hired from the Continental United States (CONUS) and their family members (who are US citizens) are required to obtain Official Passports prior to departure to the overseas area.
Individuals assigned to Italy, England, or Korea, are required to obtain a visa to enter these countries.

Qualifications
Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See

Current Competitive Service Department of War Education Activity (DoWEA) Civilian Employee
Current Department of War (DoW) Civilian Employee
Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
Excepted Service Overseas Family Member Appointment
Family Member Preference (FMP) for Overseas Employment
Interagency Career Transition Assistance Plan
Land Management Workforce Flexibility Act
Military Spouse Preference (MSP) for Overseas Employment
Non-Department of War (DoW) Transfer
Priority Placement Program, DoW Military Reserve (MR) and National Guard (NG) Technician Eligible
Priority Placement Program, DoW MR and NG Preference Eligible Tech Receiving Disability Retirement
Priority Placement Program, DoW Retained Grade Preference Eligible
Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.
Specialized Experience GS-06: One year of specialized experience which includes: managing office calendars; reviewing correspondence to ensure accuracy; and maintaining office records in areas such as time and attendance, payroll, and/or leave records. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).
Time in Grade Requirement GS-06: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).
Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5-minute sample with three or fewer errors. The Hiring Manager may require a typing proficiency test be administered to verify meeting the typing requirements for this position. Applicants d

Secretary (Office Automation).

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