Conference Support Specialist

Organizational context: The Animal Production and Health Division (NSA) leads FAO’s work on sustainable livestock transformation, facilitating global dialogue and partnerships. NSA convenes diverse stakeholders to advance sustainable livestock development. FAO is organizing the 3rd Global Conference on Sustainable Livestock Transformation, a key event in Rome, Italy, to foster collaboration, investment, and action for more sustainable, resilient, and inclusive livestock systems. This position is based at FAO headquarters in Rome.

Job purpose: The Conference Support Specialist will provide essential organizational and logistical support to the Conference Secretariat. This role is crucial for facilitating effective communication and coordination among all relevant stakeholders, ensuring the timely and successful preparation and execution of the 3rd Global Conference on Sustainable Livestock Transformation. The specialist will contribute directly to the smooth operation of the conference, from initial planning stages through to its final delivery, ensuring all logistical and administrative aspects are managed efficiently.

Responsibilities:
Support the Conference Secretariat in developing and maintaining the conference timeline and workplan. Assist in preparing the Global Conference concept note and agenda, and coordinate the preparation of concept notes and agendas for side events and exhibitions. Facilitate the establishment of Conference Organizing and Advisory Bodies, organize coordination meetings, prepare agendas and minutes, and revise documentation. Assist in drafting concept notes, correspondence, and background papers. Coordinate with speakers on abstract and presentation submissions, and support the preparation of conference documents and publications for accuracy and clarity. Provide logistical and administrative support, including budget monitoring and travel arrangements. Coordinate invitations for member countries and organizations. Liaise with the Office of Communications (OCC) for communication materials, press releases, and website updates. Support the development of the conference website and exhibition. Perform other related duties as required.

Education:
An advanced university degree in communication, event management, international relations, or a related field is required. A bachelor's degree with two additional years of relevant professional experience is also acceptable. At least three years of professional experience in conference or event organization, programme coordination, stakeholder engagement, communications, or administration is necessary. Working knowledge of English (Level C) is essential.

Work

experience:
A minimum of three years of progressively responsible professional experience is required in areas such as conference or event organization, programme or project coordination, stakeholder engagement, communications, or administration. Experience with international organizations or large-scale events is advantageous. Proficiency in English at a working level (Level C) is also a requirement.

Skills:
Key competencies include Results Focus, Teamwork, Communication, Building Effective Relationships, and Knowledge Sharing and Continuous Improvement. The ability to manage multiple tasks, work under pressure, and maintain attention to detail is crucial for success in this role.

Required languages: English