Office Specialist

We are looking for a highly motivated and organized Office Specialist to join our team. The ideal candidate will be responsible for providing day-to-day support to the departments and teams at Mia-Platform, ensuring the smooth operation of daily office activities. This position requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.

Main Responsibilities:

• Serving as the first point of contact for the company by welcoming guests, directing phone inquiries, and executing various office-related errands.
• Assisting in the planning and organization of meetings, including the preparation of office spaces and meeting rooms.
• Supporting the organization and logistics of internal and external corporate events, including scouting new suppliers and locations.
• Managing the procurement of office supplies and gadgets, monitoring inventory levels, and placing orders as needed.
• Handling travel and accommodation bookings for colleagues.
• Collaborating with and providing support to the various Departments and Teams at Mia Platform.

Requirements:

• Strong relational and interpersonal skills.
• Organizational skills and precision.
• Flexibility and problem-solving abilities.
• A proactive approach.
• Good knowledge of the English language and Google Suite.
• Discretion and the ability to manage confidential information.

🌟 Why Mia-Platform? 

Born with a startup spirit, Mia-Platform is a fast-growing tech product company where innovation, continuous learning, and high performance drive everything we do. We tackle ambitious technical challenges, work hard, and evolve quickly, all while building a human-centric, generative, and fun environment.

Our culture is built on Better Development and that applies to our people just as much as our software. Here is a glimpse of what everyday life looks like when you join us:

💼 Total Compensation

We offer a comprehensive Total Compensation package: a competitive base salary and complete employee benefits. 

• National Bargain Agreement: CCNL Commercio, Terziario
• Total Package: between €23.000 and €26.000, depending on experience in the role
• Meal vouchers worth €7.00/working day
• Health Insurance
• Pension Plan
• Access to dedicated corporate discounts and promo codes for various services, products, and travel

🏢 On-Site Office Champion

As our Office Specialist, you are the heartbeat of our Milan HQ. This is a full-time, on-site role (Monday to Friday) where your presence directly shapes our workplace culture, seamless operations, and overall employee experience.

🌱 Growth, Learning & Tech Community

We invest in your continuous evolution through structured career paths, training courses, certifications, and direct access to the Mia-Platform learning hub and our company library (both physical in our Milan office and digital). We actively nurture the tech community, hosting local meetups like Master the Vibe.

🎉 Celebrate Everything & Big Events

We take our core value Have Fun very seriously. Every area has a dedicated budget to celebrate milestones and organize Team Building activities during work hours. You’ll also take part in iconic internal events like Platmosphere, annual Kick-Offs, epic Summer and Winter parties, monthly breakfasts, and receive a premium Welcome Kit on your Day 1.

🌈 Diversity, Community & Planet

We turn our values into daily concrete actions. We organize high-level DE&I talks where family and friends are always welcome to join, and actively align our processes with official gender equality standards. Plus, we love the planet: we ban single-use plastic, minimize waste, and make our major corporate events Carbon Neutral.