Admin Specialist – Catering

On behalf of our client, Randstad is seeking an Administrative Specialist who could act as a core operational bridge, combining corporate catering and event coordination with administrative risk management, internal control, and compliance testing.

Contract Type:

1-year fixed-term contract powered by Randstad (with possibility of renewal)

Ticket Restaurants €8/day

Key Responsibilities

1. Catering & Event Management

• Develop and optimize balanced weekly office menus; monitor food quality and preparation standards delivered by catering partners.
• Resolve catering-related operational issues swiftly and maintain vendor relationships.
• Manage expense reconciliation, cost analysis, and billing verification to maintain budgetary accuracy.
• Design promotional posters and digital assets for office celebrations, company milestones, and employee engagement events.

2. Internal Control & Compliance Management

• Lead risk identification, internal controls, and compliance governance across all administrative processes in line with group policies.
• Organize and execute regular compliance workflows: monthly Compliance Testing (CT), quarterly proactive reviews, and annual SACA self-assessments.
• Pinpoint control deficiencies, draft actionable corrective plans, and track issues through complete remediation.
• Drive operational process optimization and policy improvements within the department.

Requirements

• Education & Experience: Bachelor’s degree or above, with proven experience in administrative operations, internal control/compliance, budgeting, or vendor management within a structured organization.
• Languages: Full professional proficiency fluency in Mandarin Chinese, English, and Italian.
• Technical Skills: High proficiency in Microsoft Excel and PowerPoint; strong data analysis, reporting capabilities, and basic visual design skills for promotional materials.
• Soft Skills: High risk awareness, rigorous attention to detail, proactive problem-solving abilities, and strong cross-functional communication and coordination skills.