Batch recruitment

Administrative Assistant, (G-5), FT, Office of Emergency Operations (EMOPS), Rome, Italy #00133300 (Open to EU nationals and applicants with valid work permits)

Job no: 591698
Contract type: Fixed Term Appointment
Duty Station: Rome
Level: G-5
Location: Italy
Categories: Operations, Administration

This is a readvertisement. Candidates who had applied to the original announcement need not to reapply.

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, the right to a Future

UNICEF’s Office of Emergency Programmes (EMOPS) is the global lead for humanitarian action and policy, staff security and operational support to UNICEF offices in some of the most complex and challenging locations in the world as well as strategic engagement with humanitarian partners both within and outside the United Nations system. EMOPS leads efforts to ensure that UNICEF’s role in complex emergencies and natural disasters is clearly defined, that the organization is properly equipped to fulfill that role, and that all levels of the organization are prepared to deliver on our humanitarian mandate.

The Administrative Assistant will be a core and indispensable member of a fast-moving, multi-time zone team with diverse and highly complementary functions. The role requires a high degree of agility, flexibility, and proactive coordination to keep the team connected, supported, and operating efficiently. In addition to managing complex team scheduling and- team movements (including international travel), the assistant will provide support in all administrative tasks and operational processes, from budget monitoring and record keeping, support to supporting briefing note processes and meeting minutes. The work will also include management of partnership and procurement transactions and support to knowledge management and maintenance of online and physical files; ensuring accuracy, organization and compliance.

Given the team’s engagement in cluster coordination and in inter‑agency humanitarian workstreams, and strategic partnerships, the Administrative Assistant will play an important enabling role. This includes support in helping track inter‑agency deliverables, coordinating with partners across different platforms, and ensuring timely information flow between internal and external stakeholders. This post offers someone with an excellent background in finance and administration to learn about humanitarian action and support children affected by conflict and crisis.

How can you make a difference?

Join UNICEF`s EMOPs team and contribute to its mission by executing a broad variety of administrative transactional tasks and some specialized responsibilities for the respective section/office, requiring thorough knowledge of UNICEF administrative procedures, processes and policies.

Key functions, accountabilities and related duties/tasks

• Budget Monitoring
• Office Planning & Project Management
• Procurement
• Communications & Workflow
• Calendar/Meetings/Correspondence Management

To qualify as a champion for every child you will have…

• Education: Completion of secondary education is required.
• Work Experience: Minimum five years of relevant administrative or clerical work experience, such as office communication and coordination, document and records management, event and meeting support, travel coordination and logistics is required.
• Skills: Excellent written and verbal communication and problem-solving skills, digital dexterity is required.
• Language: Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset. Working knowledge of Italian is highly desirable.
• Experience in operations, financial management, and budget monitoring is highly desirable.
• Experience supporting humanitarian or emergency response operations, including coordination across multiple stakeholders, is an asset.
• Knowledge of t