Staff Assistant

NATO - North Atlantic Treaty Organisation

Job Description - Staff Assistant (Disaster and Emergency) / Security Access Control (261602)

Staff Assistant (Disaster and Emergency) / Security Access Control - 261602

Primary Location

Italy-Naples

NATO Body

Joint Force Command Naples (JFCNP)

Schedule

Full-time

Application Deadline

02-Nov-2026, 10:59:00 PM

Salary (Pay Basis)

Grade LWR

Description

ADVERTISEMENT OF A LOCAL WAGE POSITION

Employer: Headquarters Allied Joint Force Command Naples (HQ JFC Naples)

Place of work: Giugliano in Campania, Località Lago Patria (NA), Italy

Job Title: Staff Assistant (Disaster and Emergency) / Security Access Control

Job Profile: Level 1

Type of employment: Full time job

Type of contract: Indefinite duration contract

Basic Gross Pay: € 3.164 ,00

Eligibility for employment: In line with current legislation and in accordance with applicable National Collective Labour Agreement

QUALIFICATIONS AND EXPERIENCE

ESSENTIAL

Education

Formal education at secondary school level with additional vocational training in security management, IT systems, or administration, and six years of relevant experience or a Bachelor's degree in Emergency Management, Public Administration, Security Studies, Logistics or related discipline and three years of relevant experience.

Vocational/Professional training

Basic First Aid / CPR, incident command foundation (e.g., IC SNMI 100/200 or equivalent), data protection / information assurance awareness.

Language Skills

• Italian at NATO SLP Level 3333 (Professional)
• English at NATO SLP Level 2222 (Professional)

Work Experience and/or Skills

• Minimum of 3 years of progressive experience in emergency management, civil protection, security services, base support, logistics or related field.
• Demonstrable experience supporting incident response, emergency planning or coordinating multi-agency activities.
• Proven administrative competence: document control, record keeping, report preparation and meeting support.
• Minimum three (3) years’ experience in security administration, access control, or database management.
• Ability to communicate effectively with staff, contractors, and security personnel.
• Proficiency in Microsoft Office and access control software.

DESIRABLE

Education

• Advanced certification in emergency management, fire safety, civil protection, or a professional qualification (e.g., NEBOSH or equivalent for safety professionals).
• Project management qualification (e.g., PRINCE2, PMP) is desirable for coordination of complex exercises and projects.
• Suggested additional courses: fire safety awareness, HAZMAT awareness, emergency planning and crisis communications.
• Certification in security management or database administration.
• Certification in General Data Protection Regulation (GDPR);
• Formal training in physical security, access control systems, or IT security.

Work Experience and/or Skills

• Prior experience working within NATO, multinational HQs or military environments.
• Experience with Host Nation Support procedures and garrison coordination.
• Experience in conducting training and exercise design, or incident debriefs and lessons-learned processes.
• Experience liaising with civil authorities and external organisations is highly desirable.
• Experience with electronic access control systems and card management software.
• Familiarity with Host Nation security regulations.

Attributes/Competencies

• Strong organisational and administrative skills with high attention to detail.
• Excellent oral and written communication skills; able to produce clear, timely SITREPs and briefing materials.
• Able to operate effectively under pressure and during incidents; resilient and solutions-oriented.
• Good interpersonal and liaison skills; comfortable working in multinational and cross-functional teams.
• Sound IT skills: Microsoft Office suite, incident reporting systems, basic database management.
• Integrity and discretion when handling classified or sensitive information.
• Initiative and ability to prioritise workload with minimal supervision.

Reporting

The post should report to the Disaster, Emergency & Fire Prevention Section Head or to the SES Branch Head.

Deputising

This post does not have a permanent supervisory role, but may be required to act on delegated responsibilities and to deputise for senior staff during their absence.

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