Executive Assistant

15 ore fa

Palermo, Sicilia, Italia Global Investment Firm Tempo pieno

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Executive Assistant Milan | Office-based | €65-70,000 hourly equivalent | Ongoing Temporary position We're partnering with a highly regarded global investment firm to appoint an experienced and proactive Executive Assistant to support the Head of Office and a team of senior sales professionals. This role is ongoing temp for around 6 months to cover a period of leave. This role sits within a collaborative EMEA support team, with a primary focus on local leadership. It's a fast-paced and varied position, combining high-level Executive Assistant support with elements of office coordination. The role will involve:
* Managing complex and ever-changing diaries across multiple time zones
* Coordinating global travel, including flights, accommodation, visas and detailed itineraries
* Liaising with internal teams and external clients to coordinate meetings and logistics
* Organising virtual and in-person meetings, including room bookings, conferencing and catering
* Acting as a gatekeeper, managing priorities and resolving scheduling conflicts
* Processing expenses and managing invoices in line with company policies
* Supporting onboarding for new hires, including coordination of systems, equipment and inductions
* Maintaining and updating client information within CRM systems
* Assisting with document preparation, mailings and print requests in line with compliance processes
* Providing occasional cover for wider administrative teams
* Supporting office-related tasks, including supplier coordination and invoice management What makes this opportunity stand out:
* A varied, high-impact role within a globally respected investment environment
* Exposure to senior leadership and international teams
* A collaborative and inclusive culture where support staff are highly valued
* Broad scope combining EA and office support responsibilities They are looking for someone:
* Fluent in Italian and English, with the ability to communicate confidently across a range of stakeholders
* Demonstrates strong experience supporting senior individuals within fast-paced, high-performing environments
* Highly organised, with excellent time management and the ability to prioritise effectively
* Brings strong communication and interpersonal skills, with a professional and approachable style
* Proactive, adaptable and solutions-focused in approach
* Comfortable managing multiple demands, often with changing priorities and tight timelines
* Confident using MS Office and quick to pick up new systems and processes
* Able to work both independently and collaboratively within a wider team
* Maintains a positive, flexible and professional approach at all times #J-18808-Ljbffr

Executive Assistant

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