Document Controller

1 settimana fa

Pavia, Lombardia, Italia NES Fircroft Tempo pieno

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Overview As a Document Controller within the Project Information Management team, you ensure accurate, secure handling of project documentation across the lifecycle on a major international energy development project. You will work closely with engineering, project controls, and contractor teams to maintain EDMS integrity, support timely reviews, and drive information handover at close-out. This role sits at the core of information governance in a multinational, multidisciplinary project environment. You will contribute to continuous improvement and digitalisation initiatives while upholding HSSEQ standards. Retribuzione / Benefits
* visa and work permit support
* accommodation
* benefits package
* career development
* multinational team environment
* opportunity to work on large-scale projects Responsabilità
* Manage project documentation in line with procedures and information management standards
* Ensure accurate receipt, registration, quality checks, distribution, and archiving in the EDMS
* Monitor document workflows and support timely reviews and approvals
* Coordinate with contractor and supplier document control teams to ensure compliance
* Maintain and update Master Document Registers and Document Distribution Matrices
* Provide regular status reporting to project stakeholders
* Support information handover during close-out
* Respond to document queries and guide project personnel
* Liaise with project teams and contractors across locations
* Participate in continuous improvement and digitalisation of document management
* Promote HSSEQ compliance throughout the project lifecycle Requisiti fondamentali
* Minimum 5 years’ experience as a Document Controller in Oil & Gas, Energy, EPC, Infrastructure, or Industrial projects
* Experience supporting large-scale engineering and construction projects
* Knowledge of document control processes across full project lifecycle
* Strong experience with Electronic Document Management Systems (EDMS)
* Proficient in Microsoft Office Suite
* Experience with Adobe Acrobat and document scanning software
* Strong attention to detail and organisational skills
* Ability to manage multiple priorities in a fast-paced project environment
* Fluent English; additional languages (French, Portuguese, Italian) advantageous
* Proactive and organized
* Strong communication skills
* Stakeholder engagement across levels
* Electronic Document Management System (EDMS)
* Microsoft Office Suite
* Adobe Acrobat

Document Controller

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