Finance Associate

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM's workplace culture at IOM workplace culture | International Organization for Migration.

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Under the overall supervision of the Resource Management Officer (RMO) and the direct supervision of the Resource Management Specialist, the Finance Associate will be responsible and accountable for supporting the unit's financial operations, budget monitoring, accounting processes, and financial reporting in accordance with IOM policies and procedures.

• Assist in managing financial resources by monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations.
• Assist in preparing annual budget submission including estimating staff cost as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget.
• Extract and input data from various sources in financial or accounting systems.
• Assist providing guidance in accounting, budget and financial related issues.
• Prepare bank, cash, vendor, and general ledger reconciliations and investigate discrepancies when required.
• Assist in the preparation of monthly, quarterly, and annual financial reports, budget monitoring reports, and donor financial reports.
• Reviews all types of payments starting from purchases to payment requests verifying that they are duly authorised and all the supporting documents are attached therewith.
• Create new Vendor Accounts in Wave.
• Verify vendor claims for accuracy and conformance with IOM finance policies and instructions.
• Perform claim verifications against documentation to ensure that purchases/services are properly authorised and that the goods have been received or services rendered.
• Assist in the preparation of accounting, financial, statistical reports and other reports as required.
• Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.
• Assist in the preparation of the annual income tax exemption declarations for staff.
• Ensure proper and systematic completion of all posted payments and other accounting documents according to the established standards.
• Responsible for the Petty Cash of the office.
• Perform such other relevant duties as maybe assigned.

• Bachelor's degree in Business Administration, Accounting, Finances, or a related field field from an accredited academic institution with three years of relevant professional experience; or,
• High School diploma with five years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

• Experience in accounting and financial management, including accounts payable, reconciliations, financial data processing, and record keeping;
• Experience providing financial and administrative support services to staff, including travel claims, expense reimbursements, and handling financial inquiries;
• Experience providing support in the preparation of financial reports, including monthly, quarterly, annual, and donor financial reports;
• Experience working within a regulated environment with established financial rules, procedures, and internal controls—preferably within an international organization, UN agency, or public sector institution; and,
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