Executive Assistant

9 ore fa

milano, lombardia, Italia Global Investment Firm Tempo pieno

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Executive Assistant Milan | Office-based | €65-70,000 hourly equivalent | Ongoing Temporary position

We're partnering with a highly regarded global investment firm to appoint an experienced and proactive Executive Assistant to support the Head of Office and a team of senior sales professionals. This role is ongoing temp for around 6 months to cover a period of leave. This role sits within a collaborative EMEA support team, with a primary focus on local leadership. It's a fast-paced and varied position, combining high-level Executive Assistant support with elements of office coordination.

The role will involve:

Managing complex and ever-changing diaries across multiple time zones
Coordinating global travel, including flights, accommodation, visas and detailed itineraries
Liaising with internal teams and external clients to coordinate meetings and logistics
Organising virtual and in-person meetings, including room bookings, conferencing and catering
Acting as a gatekeeper, managing priorities and resolving scheduling conflicts
Processing expenses and managing invoices in line with company policies
Supporting onboarding for new hires, including coordination of systems, equipment and inductions
Maintaining and updating client information within CRM systems
Assisting with document preparation, mailings and print requests in line with compliance processes
Providing occasional cover for wider administrative teams
Supporting office-related tasks, including supplier coordination and invoice management

What makes this opportunity stand out:

A varied, high-impact role within a globally respected investment environment
Exposure to senior leadership and international teams
A collaborative and inclusive culture where support staff are highly valued
Broad scope combining EA and office support responsibilities

They are looking for someone:

Fluent in Italian and English, with the ability to communicate confidently across a range of stakeholders
Demonstrates strong experience supporting senior individuals within fast-paced, high-performing environments
Highly organised, with excellent time management and the ability to prioritise effectively
Brings strong communication and interpersonal skills, with a professional and approachable style
Proactive, adaptable and solutions-focused in approach
Comfortable managing multiple demands, often with changing priorities and tight timelines
Confident using MS Office and quick to pick up new systems and processes
Able to work both independently and collaboratively within a wider team
Maintains a positive, flexible and professional approach at all times

Executive Assistant

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