Ancillary Meeting Manager

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table. While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. See what life is about at BCD M&/careers At BCD Meetings & Events, we believe the best outcomes come from combining human expertise, innovation and responsible AI. We're investing in technology and talent to help our teams solve complex challenges, create exceptional experiences, advance more sustainable event practices and deliver stronger outcomes for clients around the world. AI supports how we work, learn and innovate, but people remain at the center of every decision, including all hiring decisions.

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table. While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. See what life is about at BCD M&/careers At BCD Meetings & Events, we believe the best outcomes come from combining human expertise, innovation and responsible AI. We're investing in technology and talent to help our teams solve complex challenges, create exceptional experiences, advance more sustainable event practices and deliver stronger outcomes for clients around the world. AI supports how we work, learn and innovate, but people remain at the center of every decision, including all hiring decisions.

Temporary role – maternity leave replacement

Based in Italy or Spain

Are you an experienced Ancillary Meeting Manager with a knack for organizing impactful meetings and events? Join our team and help us create exceptional experiences for our clients

As the Ancillary Meeting Manager, you will oversee every aspect of budgeting and organizing ancillary meetings, particularly in conjunction with Congresses. Your role will focus on HCP engagement, client counseling, vendor management, and event logistics to ensure smooth execution and memorable experiences.

• Manage all phases of ancillary meetings associated with Congresses from planning to execution.
• Serve as the primary liaison for clients, ensuring adherence to financial and compliance controls.
• Handle attendee management processes, including event registrations and communication.
• Maintain documentation, manage logistics, and ensure timely communication throughout the engagement.
• Review supplier bills, manage budgets, and maintain an audit-ready environment.
• Actively seek process improvements and provide valuable insights to clients on best practices.

• Sound experience (min. 2 years) managing ancillary meetings in conjunction with Congresses.
• Proven experience in account/client management and vendor negotiation.
• Fluent English (working language)
• Proficiency in Microsoft Office

• Strong organizational, communication, and customer service skills.
• Pharmaceutical industry experience is strongly required.
• Knowledge of Cvent tool

Italy: 35.000 – 40.000 euro

Spain: 29.000 – 35.000 euro

The final pay will be based on your skills, experience and qualifications.