Logistics Coordinator

The Logistics Coordinator is responsible for managing and coordinating end-to-end logistics operations, including import/export processes, transportation arrangements, and documentation control. This role ensures timely and cost-effective delivery of heavy machinery and spare parts, while maintaining compliance with international trade regulations and supporting business operations across the region.

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Key Responsibilities

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• Coordinate domestic and international transportation arrangements (road, sea, air), ensuring timely delivery and real-time tracking of shipments
  
• Manage full-cycle import and export processes, including preparation, verification, and submission of all required documentation (commercial invoices, packing lists, customs declarations, certificates, etc.)
  
• Monitor shipment status and proactively resolve logistics issues to minimize delays and operational disruptions
  
• Maintain accurate records of all logistics activities, including import/export data, transportation logs, and cost tracking
  
• Collaborate closely with sales, service, warehouse, and finance teams to ensure smooth order fulfillment and delivery execution
  
• Optimize logistics plans and routes to improve efficiency and reduce transportation and handling costs
  
• Evaluate, select, and manage logistics service providers (freight forwarders, carriers, customs brokers), ensuring service quality and cost competitiveness
  
• Handle logistics cost control, invoice verification, and payment reconciliation, ensuring accuracy and compliance with internal procedures
  
• Ensure compliance with international trade regulations, customs requirements, and company policies
  
• Support insurance handling and claims processes related to transportation damages or losses
  
• Assist in continuous improvement of logistics processes and systems
  

Requirements

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• Bachelor’s degree in Logistics, Supply Chain Management, International Business, Business Administration, or a related field
  
• Proven experience in logistics operations, particularly in import/export and transportation of heavy machinery or industrial equipment
  
• Solid understanding of international trade processes, customs clearance, and logistics documentation
  
• Strong organizational skills with the ability to manage multiple tasks under pressure and meet tight deadlines
  
• Excellent communication and interpersonal skills, with a collaborative and proactive working style
  
• Strong problem-solving ability and attention to detail
  xysqume
• Experience in working with logistics service providers and managing vendor performance
  
• Proficiency in Microsoft Office (especially Excel) and email communication; experience with ERP systems is a plus
  
• Fluent in Italian and English (written and spoken); additional European languages are an advantage
  

Preferred Qualifications (Nice to Have)

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• Experience in construction machinery, heavy equipment, or industrial sectors
  
• Familiarity with Incoterms, international shipping regulations, and customs compliance
  
• Experience in multinational or cross-border business environments
  

Additional Information

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• This position may involve coordination across multiple countries and time zones
  
• Occasional business travel may be required