Office manager

Agilité is looking for an office manager to help keep our Milan office running smoothly, professionally and efficiently.

Agilité is looking for an office manager to help keep our Milan office running smoothly, professionally and efficiently.

Reporting to the country head, the office manager will oversee the day-to-day running of the office, coordinate administrative and operational processes, support local leadership, and act as a key point of contact for colleagues, suppliers and external partners.

This is a varied, hands-on role for someone highly organised, proactive and comfortable working across multiple areas of the business. Alongside office management and executive support, the role will also involve coordination with Agilité’s finance, communications and pre-construction teams, helping ensure the Milan office is well-supported, well-connected and aligned with wider company processes.

Agilité is a pan-European commercial interiors and fit-out specialist, operating as a general contractor across multiple European markets. We deliver office, retail and hospitality projects for international clients, combining strong local delivery with centrally coordinated expertise.

Known for our resourceful problem-solving approach, Agilité works collaboratively with clients, consultants and supply chain partners to deliver sustainable, high-quality projects that meet exacting operational and commercial standards.

With 86 full-time employees across France, Germany, Italy, Luxembourg, Spain and the United Kingdom, our international team supports turnkey projects for brands expanding, relocating or improving their spaces across the continent.

Agilité is committed to building a diverse and inclusive team that reflects our customers, partners and the people who use the spaces we deliver. We want colleagues to thrive in an atmosphere of togetherness, where different perspectives, backgrounds and ways of thinking are valued, regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability.

Join one of Europe’s leaders in refurbishment and the creation of unique spaces. Agilité breathes new life into spaces for world-leading brands, and it is the people behind the projects, and the processes that support them, that make us different – alongside our B Corp certification.

Join one of Europe’s leaders in refurbishment and the creation of unique spaces. Agilité breathes new life into spaces for world-leading brands, and it’s the people behind the projects, and the processes underpinning the people which make us different – that, and our B Corp certification.

What it takes to be an office manager at AgilitéKey responsibilities.

Office operations.

• Ensuring the smooth day-to-day running of the office
• Coordinating and managing relationships with external suppliers and service providers, including facilities, IT support, cleaning and catering services
• Overseeing office maintenance, equipment and supply management
• Monitoring and controlling office-related expenses and budgets.

Administrative management.

• Organising, supervising and improving administrative processes and workflows
• Managing documentation, filing systems and company records
• Supporting the implementation of internal procedures, best practices, ISO requirements and B Corp requirements
• Ensuring compliance with company policies and applicable local regulations
• Supporting health and safety practices within the office.

Executive and employee support.

• Providing administrative support to senior management as required
• Coordinating calendars, meetings, travel arrangements and internal events
• Acting as a point of contact for internal and external stakeholders
• Supporting onboarding activities for new employees, including workspace setup, access and coordination
• Acting as a reference point for all office-related needs
• Contributing to a positive, efficient and professional working environment.

Accounting and invoice process support.

• Providing operational support for active and passive invoice management processes, in compliance with company procedures and in coordination with the finance team.

Communication and marketing coordination.

• Supporting the local implementation of marketing and communication processes, including events, client experience, case studies and media relations in country
• Coordinating activities with the head of communications to ensure alignment with corporate guidelines and brand positioning
• Supporting project close-out activity, including documentation, photos, videos and client experience requests.

Pre-construction and commercial support.